Finance Assistant

Job Summary: The Center is looking for an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The successful candidate will play a key role in maintaining accurate financial records and ensuring timely accounts payable processing, payments, and reporting.

Responsibilities:

- Process AP invoices accurately into accounting software

- Maintain organized paper and digital invoice/payment files

- Prepare and process weekly check runs, ACH payments, and wire transfers

- Reconcile vendor invoices and statements and resolve payment discrepancies

- Maintain accurate vendor records, including W-9s and payment information

- Respond to vendor inquiries regarding invoices and payment status

- Perform general ledger reconciliations, prepare journal entries, and assist with month-end close activities, including but not limited to:

Merchandise sales

- Vessel cost analysis and expense allocation

- Fixed assets

- Fundraising software reporting

- Provide support during audits and tax filings, including requested documentation and reports

- Ensure compliance with company policies and accounting procedures

- Prepare annual 1099 statements and filings

- Serve as administrator for commercial insurance communications, applications, and renewals; field staff questions and requests regarding coverage

- Assist with other accounting and administrative duties as assigned

Experience:

- Associate’s or Bachelor’s degree in Finance or Business Administration OR 3+ years of experience as a bookkeeper, accounting assistant or similar role

- Solid understanding of accounting principles and financial concepts

- Proficiency with accounting software such as Sage

- Proficiency with Microsoft Office Suite (Word, Excel), Adobe and Google Workspace

- Familiarity with non-profit accounting practices preferred

Skills:

- Attention to detail and accuracy in data entry and record keeping

- Excellent organizational skills and ability to prioritize tasks and meet deadlines

- Effective written and verbal communication skills

- Ability to work independently and collaborate with cross-functional teams in a positive and supportive manner

Requirements:

- US Issued Driver’s License and/or access to reliable transportation

- Valid US work authorization

- Ability to lift 20 lbs as needed to move files or other office items.

- Availability for additional hours as needed during periods of higher work volume