About this role
SUMMARY
The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:
Job Responsibilities:
Ensure that jobs are loaded correctly into the ERP systems
Assist in compiling information for prequalification documents
Apply for Certificate of Insurance as needed for projects
Apply for Bid Bonds and Project Bonds as needed
Ensure that jobs are invoiced correctly and in a timely manner
Monitory job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins
Monitor over and under-billing status and advise the General Manager on underbilled projects
Ensure accuracy of job budgets and revise as necessary
Conduct Job Cost meetings as required
Oversee all purchasing activity for projects and review all open POs on periodic basis
Manage and reconcile Petty Cash disbursements
Organize and Prepare billing documentation
Maintain complete customer and other departmental files; collect and catalogue designs and billing information
Prepare productivity analysis reports.
Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation
Ensure that job dollar values are neither over or undervalued or reported
Review contract language and payment terms
Manager new job set up
Complete paperwork and update worksheets and reports related to division activity in a timely manner
Engage in weekly Project Management meetings
Other duties as assigned
Other:
Assist in preparation of periodic reports for management
Participate in weekly L10 meetings
Quarterly goal setting and accountability
All other projects as assigned by management
Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High School Diploma or GED, required.
Bachelors degree in accounting or equivalent professional experience
5+ years experience in accounting or equivalent
Two years or more of construction contract administration experience is required.
Sound understanding of contracting principles.
Knowledge and experience with percentage completion job cost accounting principles
Knowledge of construction contract language
Knowledge of sales and use tax laws.
Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise One experience is preferred but not required.
Knowledge of pre-lien and lien processes.
Ability to create invoices in an AIA format.
Solid written and verbal communication skills
Ability to work with a positive attitude under pressure and without supervision to meet
contractual deadlines.
Proficient in Microsoft Office products; Word Excel, Outlook, etc