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Office & Workspace Administrator

OKXSingaporeOn-siteFull-timeMid level, 2–5 yearsListed 3 weeks ago

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About this role

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<div class="ace-line ace-line old-record-id-MQCadvlflo30F5x9wmTlRx7Hgjc">OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.</div>
<div class="ace-line ace-line old-record-id-AYl9dWX79oP909xNgcdl62MpgQg">&nbsp;</div>
<h2 class="heading-2 ace-line old-record-id-doxlgaLS33SkTeku3kcYh4i8IvL"><strong>Who We Are:</strong></h2>
<div class="ace-line ace-line old-record-id-doxlgyNm3ctVGkBkADOzlUeqcIe">At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: <em>We Before Me</em>, <em>Do the Right Thing</em>, and <em>Get Things Done</em>. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.</div>
<h2 class="heading-2 ace-line old-record-id-doxlgaLS33SkTeku3kcYh4i8IvL"><strong>About the Role:</strong></h2>
<div class="ace-line ace-line old-record-id-K0nsdwiM2oK2VKxPY41luE1mgkQ">We are looking for a capable and driven <strong>Administrative Officer </strong>to support our office operations in Singapore. This role is ideal for an experienced professional with good organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment. Prior experience in fintech, crypto, or high-growth industries is a strong advantage.</div>
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<h2 class="heading-2 ace-line old-record-id-doxlgaLS33SkTeku3kcYh4i8IvL"><strong>Key Responsibilities:</strong></h2>
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<ol class="list-number1">
<li class="ace-line ace-line old-record-id-D4kpdiTIuo64xhx8ybPlnIvZgCb" data-list="number">
<div><strong>Office Management Oversight</strong></div>
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</ol>
<ul class="list-bullet1">
<li class="ace-line ace-line old-record-id-AqZHdrRHAocuANxMsXWlwvsvggc" data-list="bullet">
<div>Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace</div>
</li>
<li class="ace-line ace-line old-record-id-VGefdgYvlohYz7xC0dKlIM8Lgde" data-list="bullet">
<div>Administer access card issuance, visitor controls and front desk operations</div>
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<li class="ace-line ace-line old-record-id-ICIdd4UmWoz4Afx17QXlnut2g1e" data-list="bullet">
<div>Collaborate with global security teams on physical security policies and emergency procedures</div>
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<li class="ace-line ace-line old-record-id-LlPFd2CtRof4vuxmnsYlhUipgPf" data-list="bullet">
<div>Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational</div>
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<li class="ace-line ace-line old-record-id-HL7MdH3xYoxux0xjG69lNMYXg6f" data-list="bullet">
<div>Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors</div>
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</ul>
<ol class="list-number1">
<li class="ace-line ace-line old-record-id-IWjrd5wFio3jvqx9mmilEeDig2c" data-list="number">
<div><strong>Employee Engagement &amp; Workplace Culture</strong></div>
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<li class="ace-line ace-line old-record-id-YVN9dbafuoscGqxVYRIlP5DugPg" data-list="bullet">
<div>Support and execute staff welfare initiatives, employee engagement programs and regional cultural events</div>
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<li class="ace-line ace-line old-record-id-IjmbdFCFOoTB7sxPt6qlQT0bgCb" data-list="bullet">
<div>Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities</div>
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<li class="ace-line ace-line old-record-id-VafVdZykHoWBMTxkgt0lvpgbgBe" data-list="bullet">
<div>Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures</div>
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</ul>
<ol class="list-number1">
<li class="ace-line ace-line old-record-id-I2yKd4M5aoArrcxFGMdlI59agch" data-list="number">
<div><strong>Vendor &amp; Procurement Management</strong></div>
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<li class="ace-line ace-line old-record-id-FfhAdAUAyopPNxxm6rQlXU7Tgzd" data-list="bullet">
<div>Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution</div>
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<li class="ace-line ace-line old-record-id-LJARdT4wAojgvhxnmMSl4r0Egwd" data-list="bullet">
<div>Support audit readiness and ensure compliance with procurement and financial policies</div>
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<li class="ace-line ace-line old-record-id-Xf6FdzvtloA4xkxR9LElYWgWg3d" data-list="bullet">
<div>Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations</div>
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</ul>
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<li class="ace-line ace-line old-record-id-Ko3RdwgxgoEoQgxyFOHlPUbTg4d" data-list="number">
<div><strong>Budget Management &amp; Data Analysis</strong></div>
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<li class="ace-line ace-line old-record-id-CeEOdHaFjoLwQTxyUqjl0Hlngne" data-list="bullet">
<div>Monitor budgets for office operations and admin-related expenses</div>
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<li class="ace-line ace-line old-record-id-MHFAd8bp5opNuqxUPielGJndgsc" data-list="bullet">
<div>Provide regular reporting, cost analysis, and recommendations for efficiency improvements</div>
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<li class="ace-line ace-line old-record-id-Fj9udXao3oBhyGxNGNalF86agBg" data-list="bullet">
<div>Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models</div>
</li>
</ul>
<ol class="list-number1">
<li class="ace-line ace-line old-record-id-AAOOdjJ0oofQ5OxDBIelw04UgUR" data-list="number">
<div><strong>Cross-Functional &amp; Regional Business Support</strong></div>
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</ol>
<ul class="list-bullet1">
<li class="ace-line ace-line old-record-id-VsuCd2RaboGTnRxR0WblMtTwg9f" data-list="bullet">
<div>Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations</div>
</li>
<li class="ace-line ace-line old-record-id-I2yudvCbLoM2Oix6jdFlmm4BgJd" data-list="bullet">
<div>Provide admin support to nearby regional offices as required, ensuring alignment with company standards</div>
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<li class="ace-line ace-line old-record-id-TOJkd7MKmoaSo0xUob6luWfqg3b" data-list="bullet">
<div>Familiar with asset management and EHS policies, able to support other administrative tasks as assigned</div>
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</ul>
<h2 class="heading-2 ace-line old-record-id-doxlgaLS33SkTeku3kcYh4i8IvL"><strong>Qualifications:</strong></h2>
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<li class="ace-line ace-line old-record-id-XZdad2BSAoznJvxfb9lls2ihggd" data-list="bullet">
<div>3-5 years of experience in office administration, workspace or facility management</div>
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<li class="ace-line ace-line old-record-id-ZSV0ddp54o3kr2xQ7DBl3oAXgjh" data-list="bullet">
<div>Excellent verbal and written communication skills in a professional and approachable manner</div>
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<li class="ace-line ace-line old-record-id-ABFEd6fDioWWJexSDMRl7VEYgMg" data-list="bullet">
<div>Demonstrated success in vendor negotiation, event planning &amp; execution, operational initiatives and employee engagement</div>
</li>
<li class="ace-line ace-line old-record-id-K46HdpDSGoesNdx4fTTlBqRmgeg" data-list="bullet">
<div>Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis</div>
</li>
<li class="ace-line ace-line old-record-id-LC23dDugsooEBXxp1HElH1fOgdh" data-list="bullet">
<div>Familiar with AI tools and other related platforms</div>
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</ul>
<h2 class="heading-2 ace-line old-record-id-doxlgaLS33SkTeku3kcYh4i8IvL"><strong>Key Attributes:</strong></h2>
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<li class="ace-line ace-line old-record-id-H6GDdMbp4ogDZkx7BUtlX6OFgNh" data-list="bullet">
<div><strong>Proactive &amp; Self-driven:</strong> Ability to work independently while collaborating effectively with cross-functional teams and external service providers</div>
</li>
<li class="ace-line ace-line old-record-id-VHbqdpYd3ozcNsxAKleltkkUgAg" data-list="bullet">
<div><strong>Culturally Attuned:</strong> Understands business differences and ensures culturally sensitive engagement. Positive, proactive and adaptable attitude with a strong willingness to learn and take initiative</div>
</li>
<li class="ace-line ace-line old-record-id-EkSQd5XC6oJB3Mx0mMElIwpygCf" data-list="bullet">
<div><strong>People-Oriented:</strong> Strong interpersonal skills with the ability to support and influence teams across functions. Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors</div>
</li>
<li class="ace-line ace-line old-record-id-XkPVdgSQeopRSSxutF6l89yPgib" data-list="bullet">
<div><strong>Organized &amp; Analytical:</strong> Capable of balancing multiple priorities while maintaining strong attention to detail</div>
</li>
</ul>
<h2 class="heading-2 ace-line old-record-id-doxlgUISHY1WafEkDuikeIi1Qsg"><strong>Perks &amp; Benefits:</strong></h2>
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<li class="ace-line ace-line old-record-id-doxlgadvcRaxSjk38ZoBQYRVryg" data-list="bullet">
<div>Competitive total compensation package</div>
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<li class="ace-line ace-line old-record-id-doxlgYVEAJUvWh4rZEYXgE30xGe" data-list="bullet">
<div>L&amp;D programs and Education subsidy for employees' growth and development</div>
</li>
<li class="ace-line ace-line old-record-id-doxlgxHY9hzEaOez3aedn5HBShP" data-list="bullet">
<div>Various team building programs and company events</div>
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<li class="ace-line ace-line old-record-id-doxlgDYfl8wozCVSOwvq9n7Pm0c" data-list="bullet">
<div>Wellness and meal allowances</div>
</li>
<li class="ace-line ace-line old-record-id-doxlgpnUjQOQn0yYcS9m4io0Ewf" data-list="bullet">
<div>Comprehensive healthcare schemes for employees and dependants</div>
</li>
<li class="ace-line ace-line old-record-id-doxlgW3e0hL017UYNyavpPunsqx" data-list="bullet">
<div>More that we love to tell you along the process!</div>
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</div><div class="content-conclusion"><div data-lark-html-role="root"><span class="text-only" data-eleid="18"><span class="text-only"><span class="text-only" data-eleid="6">Notice:<br></span></span></span>
<div data-lark-html-role="root"><span class="text-only" data-eleid="26"><span class="text-only">All official </span><span class="text-only text-with-abbreviation text-with-abbreviation-bottomline">OKX</span><span class="text-only"> vacancies are published on this website.</span></span> <span class="text-only" data-eleid="28"><span class="text-only">While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. </span></span><strong><span class="text-only" data-eleid="29"><span class="text-only">If in doubt, please apply directly through our official careers website.</span></span></strong></div>
</div>
<div data-lark-html-role="root"><span class="text-only" data-eleid="18"><span class="text-only">Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to&nbsp;</span><span class="text-only text-with-abbreviation text-with-abbreviation-bottomline">OKX</span><span class="text-only">'s </span></span><a class="link rich-text-anchor __anchor-intercept-flag__ text-content-link" href="https://www.okx.com/en-eu/help/okx-candidate-privacy-notice" target="_blank" data-eleid="19" data-lark-is-custom="true" data-lark-link="true">Candidate Privacy Notice</a><span class="text-only" data-eleid="20"><span class="text-only">.</span></span></div></div>