Administrative Assistant

When our values align, there's no limit to what we can achieve.

At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

To provide essential administrative and operational support to teams and departments within the clinical research organization, contributing to the efficient functioning of day-to-day activities and helping to maintain organizational effectiveness through reliable administrative services.

Key Accountabilities :

General Administrative Support

- Perform routine office tasks including answering phones, responding to emails, and greeting visitors
- Manage correspondence, including drafting, editing, and distributing emails, letters, and memos
- Maintain organized electronic and physical filing systems according to company protocols
- Process forms, applications, and other documentation with accuracy and attention to detail
- Photocopy, scan, and manage document distribution as needed

Calendar and Meeting Management

- Schedule and coordinate meetings, appointments, and conference calls
- Prepare meeting rooms and arrange necessary equipment and refreshments
- Compile and distribute meeting materials and agendas
- Take and distribute meeting minutes and track action items
- Assist with basic travel arrangements for team members

Document Processing

- Create, format, and edit standard documents, presentations, and spreadsheets
- Maintain templates and ensure consistent formatting across department documents
- Assist with data entry and basic database management
- Process routine reports and assist with basic data compilation

Office Management

- Monitor and maintain office supplies inventory
- Coordinate with facilities management regarding office maintenance issues
- Assist with onboarding logistics for new team members
- Support departmental events and activities

Departmental Support

- Assist team members with administrative tasks as assigned
- Serve as a liaison between the department and other internal teams
- Process basic expense reports and track departmental expenditures
- Support basic project coordination activities

Skills :

Technical Skills

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Basic understanding of document management systems
- Familiarity with office equipment (printers, scanners, phone systems)
- Basic data entry and database navigation capabilities
- Ability to learn new software applications as required

Soft Skills

- Strong organizational abilities
- Effective written and verbal communication
- Attention to detail and accuracy
- Basic problem-solving capabilities
- Professional demeanor and customer service orientation
- Ability to prioritize tasks and manage time effectively
- Reliability and dependability
- Team-oriented mindset and collaborative approach

Knowledge and Experience :

- 1-2 years of administrative or office support experience
- Basic understanding of business operations and administrative procedures
- Familiarity with general office protocols and etiquette
- Experience with handling confidential information appropriately
- Basic knowledge of clinical research terminology preferred but not required
- Experience in a healthcare or scientific setting is beneficial

Education :

- High school diploma or equivalent required
- Associate's degree in business administration or related field preferred
- Basic training in office management or administrative procedures a plus