Administrative Assistant

Administrative Support to the President

- Support and help schedule and manage the President’s calendar

- Provide administrative support to the President as needed (phones, copying, printing, scanning, filing, scheduling internal meetings)

- Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors

Administrative Support to the Executive Leaders and Academy

- Schedule internal academy meetings as needed

- Update and maintain Blackbaud calendar

- Serve as initial point of contact/switchboard for incoming calls

- Coordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of both standard and holiday messages

- Greet academy visitors and special guests

- Coordinate visitors and Raptor Visitor System

- Coordinate and track reservations for conference rooms/meeting locations/campus venues

- Coordinate, update, and maintain internal employee phone extensions list and directory by department

- Coordinate with the Cadet Store any standard office supplies needed for each division of the academy

- Coordinate outbound U.S. mail, overnight/2-day packages, and special delivery

Administrative Support to Office of Admissions

- Essential responsibilities to Admissions as identified in the task list already developed

- Serve as back-up to Admissions Coordinator

- Monitor Admissions website information

- Assist with Admissions events

Qualifications

Education

- High school diploma

- Associate degree in Business Administration or a related field preferred.

Experience

- 1-3 years of administrative, executive assistant, office management, or similar experience.

- Experience supporting senior leadership, executives, or a president/CEO strongly preferred.

- Experience handling confidential or sensitive information.

Key Skills

- Strong verbal and written communication skills.

- Excellent organizational and time-management skills.

- Strong attention to detail and accuracy.

- Ability to prioritize multiple competing deadlines.

- Proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.

- Strong judgement, discretion, and confidentiality

Preferred Characteristics

- Dependable and punctual.

- Professional, organized, and service-oriented.

- Flexible and able to adapt to changing priorities.

- Takes initiative and anticipates administrative needs.

- Maintains a positive attitude in a fast-paced environment.