Project Coordinator

Are you an organized, detail-oriented individual passionate about keeping projects on track?   We're seeking a   Project Coordinator   to join our Operations team and help drive success across our field service initiatives.

As a Project Coordinator, you'll work closely with Project Managers to support all phases of our projects - from planning and budgeting to execution and close-out. You’ll communicate with customers and internal teams, coordinate materials and schedules, manage documentation, and keep everything running smoothly.

What You'll Do:

Project Planning & Coordination

- Prepare and manage action plans, including schedules, budgets, and resources

- Attend site walks and project builds to gain first-hand knowledge of scope and process

- Create project folders and keep master trackers updated daily

- Submit estimates and project quotes to customers

- Coordinate subcontractors and ensure timely equipment/material delivery

Communication & Team Collaboration

- Communicate professionally via email, phone, and meetings (virtual or in-person)

- Serve as the liaison between field crews, subcontractors, and customers

- Lead problem-solving efforts and support project resolution

Field & Construction Support

- Provide field installation support and ensure crews have the necessary documents and materials

- Track progress, manage change orders, and schedule inspections

- Ensure timely permit applications and equipment deliveries

Close-Out & Reporting

- Complete project close-out tasks on time and with accuracy

- Submit all relevant documentation, packing lists, and invoices

- Maintain updated internal tracking software and project reports

What We’re Looking For:

Skills & Competencies

- Strong written and verbal communication skills

- Excellent time management, attention to detail, and problem-solving skills

- Proficient in Google Workspace, Microsoft 365, QuickBooks, and Adobe

- Ability to manage budgets, track expenses, and coordinate multiple moving parts

- Comfortable working both independently and as part of a team

- Leadership and mentorship potential for guiding junior staff

Education & Experience

- Bachelor’s degree preferred (but not required)

- No prior experience required training provided

- Project coordination or QuickBooks experience is a plus

Physical Requirements

- Ability to sit, stand, walk, lift (up to 50 lbs. regularly), and perform occasional physical activity

- Must be comfortable with on-site visits and field support as needed

Why Join Us?

- Be part of a supportive, team-focused environment

- Opportunity to develop project management skills

- Flexible and growth-oriented company culture

- Work that directly contributes to successful field operations

Location: Westminster, MD
  Employment Type: Full-Time, Non-Exempt
  Department: Operations/Field Service

Ready to take the next step in your career?
We invite you to apply and assist us in bringing structure, clarity, and success to every project we undertake.