Accounts Payable Specialist

Job Description

Montana Construction is seeking an experienced  Accounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Job Responsibilities

- Invoice Processing:

Review, verify, and process invoices accurately and timely.

- Match invoices with purchase orders and receipts.

- Ensure correct coding of invoices to appropriate accounts and cost centers.

- Payment Processing:

Prepare and process check runs, ACH, wire transfers, and other payment methods.

- Reconcile payments with vendor statements and resolve discrepancies.

- Maintain payment schedules to ensure timely vendor payments.

- Reconciliation & Reporting:

Reconcile AP ledger accounts and vendor statements.

- Assist in month-end and year-end closing activities.

- Generate AP aging reports and other financial reports as required.

- Vendor & Internal Communication:

Maintain positive relationships with vendors and respond to inquiries in a timely manner.

- Work with internal departments to resolve invoice discrepancies and approval issues.

- Ensure compliance with company policies and procedures.

- Compliance & Documentation:

Ensure proper documentation and filing of invoices, payments, and other AP records.

- Assist in audits by providing necessary documentation and support.

- Stay updated on tax regulations, including W-9 and 1099 reporting requirements.

- Process Improvement:

Identify and implement improvements in the accounts payable process.

- Assist in automating AP functions where applicable.

- Ensure adherence to best practices in financial processes.

7. Payroll

- Experience processing payroll in environments governed by union contracts, with specific exposure to the construction industry and its unique reporting requirements.

- Knowledge and understanding of payroll laws and compliance, including federal, state, and local regulations.

- Experience preparing and submitting certified payroll reports, ensuring accuracy and adherence to regulatory standards.

Qualifications & Skills:

- Experience: 5+ years in accounts payable or a related accounting role.

- Software Proficiency: Experience with ERP systems (Foundations or Safe a +) and Microsoft Excel.

- Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills.

- Knowledge: Understanding of accounting principles,  tax compliance related to AP. Payroll process & laws.

Benefits

- Medical Insurance

- PTO

- 401K & Profit Sharing