Senior Assistant, Source to Pay

Full job description

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### Job Purpose
The Senior Assistant, Source to Pay, is responsible for delivering efficient and timely accounts payable and vendor support services across the organization. The role serves as a key point of contact for vendor and stakeholder inquiries received through phone, email, and Service Desk channels. Responsibilities include payment proposal preparation, urgent invoice posting requests, vendor account reconciliation, month-end reporting activities, and execution of key controls to ensure compliance with company policies and financial governance requirements.
Key Responsibilities
- Provide end-to-end Source-to-Pay operational support for the Australia and New Zealand (ANZ) market.
- Serve as the primary point of contact for ANZ vendors and stakeholders, ensuring timely resolution of queries through phone and Service Desk channels.
- Prepare and execute payment proposals for ANZ entities in accordance with agreed payment schedules and approval requirements.
- Process and coordinate urgent invoice posting requests to support business continuity and supplier relationships across ANZ operations.
- Perform regular vendor account reconciliations for ANZ suppliers and resolve discrepancies in a timely manner.
- Support ANZ month-end close activities, ensuring all assigned reconciliations, reports, and control activities are completed accurately and within deadlines.
- Execute and document key operational and financial controls in accordance with internal control requirements and audit standards.
- Collaborate closely with ANZ Finance, Procurement, Treasury, and business stakeholders to support business objectives and maintain service excellence.
Requirements
- Bachelor’s degree in accounting, finance, business administration, or any related field.
- Minimum 3-5 years of experience in Accounts Payable, Source-to-Pay, Procure-to-Pay, Shared Services, or Finance Operations.
- Strong understanding of Source-to-Pay and Accounts Payable processes.
- Experience in handling vendor inquiries and stakeholder management in a shared services environment.
- Knowledge of ERP systems such as SAP, or similar financial systems.
- Experience with Service Desk or case management tools.
- Strong reconciliation, analytical, and problem-solving skills.
- Good understanding of internal controls and compliance requirements.
- Proficient in Microsoft Excel and Microsoft Office applications.
- Strong communication skills with the ability to effectively engage vendors and internal stakeholders.
- Ability to work under pressure and manage multiple priorities while meeting deadlines.