Contact Centre Manager

The Contact Centre Manager is responsible for overseeing the day-to-day activities of the HomeMade contact centre team, ensuring exceptional service delivery while driving continuous improvement initiatives. 
 
Acting as a key escalation point, the Manager partners closely with the Head of Operations and other business stakeholders to improve processes, policies, and the overall customer experience. Through data-driven insights, customer advocacy, and team leadership, this role ensures HomeMade delivers high-quality, customer-focused outcomes aligned with our mission and values.
 
Key Responsibilities

Team Leadership & Performance

- Lead, mentor and motivate a team of customer service representatives to achieve performance targets and deliver exceptional customer experiences.

- Provide ongoing coaching and feedback to enhance team members' skills and performance.

- Foster a positive and inclusive work environment that encourages collaboration, innovation, and continuous learning.

- Act as the point of escalation for Team Leaders in resolving customer complaints in a timely, professional manner.

Operations Management

- Oversee all aspects of contact centre operations, including inbound and outbound calls, email correspondence, and live chat support.

- Develop and implement strategies to optimise workforce management, ensuring adequate staffing levels to meet service level agreements (SLAs) and customer demand.

- Monitor key performance indicators (KPIs) and metrics to track performance, identify trends, and implement corrective actions as needed.

- Streamline processes and procedures to enhance efficiency and productivity within the contact centre.

- Contribute to cross-functional processes and procedures to support the contact centre in providing first contact resolution for customer enquiries.

Quality Assurance

- Establish the quality assurance scorecard and monitor service quality through call monitoring, customer feedback analysis, and performance evaluations.

- Conduct regular audits and assessments to ensure compliance with organisational policies, procedures, and regulatory requirements.

- Implement quality improvement initiatives to enhance service delivery and customer satisfaction.

Technology and Systems

- Oversee the implementation and maintenance of contact centre technologies and systems whilst leveraging advancements in technology such as AI integration.

- Collaborate with IT and other departments to troubleshoot technical issues and optimise system functionality to support business objectives.

Reporting and Analysis

- Generate and analyse reports on contact centre performance, including call volume, response times, customer satisfaction scores, and agent productivity.

- Utilise data-driven insights to identify opportunities for process improvements, resource allocation, and service enhancements.

- Present findings and recommendations to the Head of Customer Operations to inform strategic decision-making.

Skills, Knowledge and Experience

- 3+ years of proven experience in leading contact centre operations, including direct leadership of Team Leaders and frontline teams.

- Track record of driving team leaders and team performance through coaching, feedback, and clear goal-setting to achieve operational and customer outcomes.

- Strong expertise in optimising contact centre systems, technologies, and software applications, including workforce management, IVR systems such as Zoom, Aircall, Salesforce or other quality assurance processes.

- Experienced in implementing and maintaining contact centre technologies, leveraging AI-driven solutions and automation to enhance efficiency, customer experience, and scalability.

- Experienced in managing escalations, applying sound judgement to balance customer needs and organisational priorities.

- Strong understanding of operational process improvement and customer service best practices.

- Exceptional communication skills, both verbal and written, with the ability to interact effectively with internal and external stakeholders.

- Analytical mindset with proficiency in data analysis and reporting tools.

- Demonstrated ability to drive process improvements and implement change initiatives.

- Familiarity with aged care funding models, compliance obligations, and the Aged Care Quality Standards (highly regarded).

- Proven ability to balance strategic priorities with hands-on operational support.

The values we live by

Put People First 🫶🏼
People and relationships matter most.

Foster Freedom 🪁
Life should be lived in a way that makes sense for you, without unnecessary controls or external restrictions.

Do The Right Thing 💖
Be fair, honest, open, ethical, and transparent.

Be Bold 💡
With a vision to imagine and create a brighter future.

Values we share as part of Attain Healthtech

Break New Ground 🧨
We simplify care with creativity and bold ideas.

Make It Matter💟
We put people at the centre and create impact that improves lives.

Own The Outcome🥇
We aim high, deliver excellence and drive results that last.

Our benefits

Power your career ⚡️
Learn from industry experts, experienced leaders, and on-the-job opportunities.

Access parental leave 👶
Get 14 weeks of paid leave for primary carers and 6 weeks of paid leave for secondary carers plus superannuation.

Work with flexibility 🏠
We’re a hybrid workplace, balancing time in the office with remote work.

Flexi Leave Days 🌴
Get one extra paid leave day per quarter for what makes you happy.

Take a floating public holiday 🫶🏾
Acknowledge a significant day your way with family and friends.

Be rewarded 🏆
Celebrate wins and recognise great performance with an easy and accessible Reward and Recognition program.

We are one

As an organisation, we celebrate our diversity and welcome all people, regardless of their family responsibilities, ethnicity, faith, sexual orientation, or gender identity. Aboriginal and Torres Strait Islander people are encouraged to apply.

If this role has stood out to you but you don’t feel like you ‘tick all the boxes,’ we strongly encourage you to apply nonetheless. We value diversity in experience, and you might just bring something we are looking for to our organisation!