About this role
Our client, a boutique healthcare startup in SoHo, is looking to hire a catch-all Receptionist/Executive Assistant/Office Manger to provide key administrative support to the CEO along with a variety of special projects and general office assistance. The successful candidate will be exceptionally organized, fast-paced and tech savvy. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an energetic, entrepreneurial firm! This role is 5x days/week in-office.
RESPONSIBILITIES
- Organize and coordinate meetings, conferences, and travel arrangements
- Greet guests
- Maintain a high-volume schedule and calendar
- Prepare and submit expenses reports
- Screen and handle calls, provide information, take messages and schedule appointments
- Prepare correspondence, documents and presentations
- File, copy and scan documents as needed
- Assist with upcoming office move (coordinate with vendors, buildings, etc.)
- Coordinate with clients as needed and arrange corporate functions and dinners as needed
- Provide general office assistance as needed including stocking fridge, ordering groceries, etc.
- Ongoing ad hoc operations projects as requested
- Assist with light personal work as needed (e.g. travel, dinner reservations, etc.)
REQUIREMENTS
- 2-4+ plus years of prior administrative support or related experience ideally within a startup space
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Detail-oriented, organized and punctual
- Ability and willingness to take initiative
- Proficient with Microsoft Suite
- Must be dependable, hold confidentiality and possess discretion
- Ability to work well independently and as part of a team
- A flexible and positive approach to the job is a must!
SALARY
$85-100K + Discretionary Bonus + Great Benefits
HOURS
8:30/9am-5/5:30pm + 24/7 availability