About this role
Key Responsibilities:
- Maintain vendor compliance (authorizations, COIs, W-9s) and monitor lien notices.
- Manage AP, including invoice entry, pay applications, and lien waivers, resolving payment questions with contractors.
- Manage job cost, contracts, budgets, and change orders in Sage, including cost reporting and reconciliation.
- Prepare draw packages and manage close-out documentation and project files.
- Distribute contractor reports, updates, and jobsite photos; coordinate utility setup and transfer.
- Support the Director of Construction with daily project needs, meeting agendas/minutes, and stakeholder communication.
Qualifications:
- Strong organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Experience working with accounting, job cost, or construction management software.
- Ability to work independently while collaborating effectively within a team environment.
- Experience in construction, real estate development, or project administration.
- Experience with Sage accounting software or similar ERP/accounting systems.
- Knowledge of construction contracts, pay applications, lien waivers, and project documentation.
- Associate's or Bachelor's degree in Business, Construction Management, Accounting, or a related field preferred.