About this role
[What the role is]
To provide secretarial support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. To provide administrative support for the Engineering & Project Management Division.
[What you will be working on]
1. Provide all personal administrative support to Divisional Director, Engineering & Project Management, to Divisional Director, Architecture & Land Planning and to Assistant Chief Executive Officer, Integrated Development & Operations Group. Duties include but not limited to the following:
- Calendar management and scheduling of meetings
- Travel and claims arrangement
- Taking notes of meeting and filing of notes/minutes
- Co-ordination of Engineering & Project Management divisional staff activities
2. Collation and managing on a monthly basis for Engineering & Project Management Division:
- Divisional staff assignment roster
- Formatting of slides for divisional updates
- Monitoring of divisional staff’s report submissions to the Divisional Director
3. Management of project documentation from internal and external stakeholders for Engineering & Project Management Division.
4. Management of office stationery and provision of work site gears for Engineering & Project Management Division.
5. Co-ordination of divisional staff activities for Engineering & Project Management Division.
6. Any other roles/projects as may be assigned by Divisional Director, Engineering & Project Management Division.
[What we are looking for]
- Highly organized individual, proactive and able to work independently
- Proficient with Microsoft office applications
- Service-oriented with the ability to multi-task
- Excellent communication and interpersonal skill
- Degree or Diploma with at least 3-5 years of relevant experience
We regret that only shortlisted candidates will be notified.