Committee Administrative Assistant

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The Florida Legislature
The Florida Senate | Committee on Criminal Justice

Job Title

Committee Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

- Performs special assignments, research, and report preparation.

- Reviews records and reports which require action and recommends solutions or courses of action.

- Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.

- Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.

- Processes a variety of correspondence, investigates subject matter, and prepares replies.

- Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth workflow of the unit.

- Defines and investigates problems; formulates methods of resolution.

- Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.

- Represents supervisor at meetings and conferences.

- Performs general office management duties.

- Assists in planning full committee and/or subcommittee meetings and workshops.

- Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.

- Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.

- Performs other related duties as required.

Knowledge, Skills and Abilities

- Knowledge of administrative principles and practices.

- Knowledge of research techniques.

- Ability to pay attention to detail and review work for accuracy and quality of content.

- Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.

- Ability to collect, analyze, and interpret data.

- Ability to plan, organize, and coordinate work assignments.

- Ability to communicate effectively verbally and in writing.

- Ability to deal tactfully and courteously with the demands of the public.

- Ability to handle confidential information.

- Ability to understand and apply rules, regulations, policies, and procedures.

- Ability to prepare reports, correspondence, and maintain records.

- Ability to utilize problem-solving techniques.

- Ability to train others.

- Ability to supervise people.

Minimum Qualifications

- A bachelor’s degree from an accredited college or university.

- Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

Application Deadline

Open until filled.

Submission of Application

Interested parties may apply to GovernmentJobs.com.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

Do not click the Apply button. Apply at GovernmentJobs.com