About this role

JOB TITLE: Part-Time (29-hour) GTI Special Projects and Partnerships Administrative Assistant

DEPARTMENT: Special Projects and Partnerships, GTI

DIVISION: Academic

SUPERVISOR: Director of Special Projects and Partnerships

- PURPOSE OF THE JOB

To assist the Director of Special Projects and Partnerships in developing and maintaining GTI Special Projects and Partnerships (SPP) for Global Theological Initiatives

- ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

- Schedule meetings and conference calls for the Director as requested

- Assist the Director with class-related technological and administrative set-up for both GTI and non-GTI courses.

- Attend meetings and provide minutes and follow-up action steps

- Assist the Director in developing SPP relationships and follow-up on partnership-related conversations

- Create and maintain all cohort-related documents

- Assist in communicating with cohort coordinators to plan and confirm course dates, professor accommodations, course translators, translation of documents, et al.

- Advise and inform students concerning SPP programs and policies.

- Assist students with questions/issues regarding SPP courses, registration, and payment

- Maintain appropriate files, reports, and information for accreditation purposes.

- Maintain and update continuity folder for the SPP initiative.

- Create needed documents for partnerships, donor reports, etc.

- Assist in recruiting and processing potential adjuncts.

- Oversee the translation of materials, documents, and conversations as well as check translations by others as needed.

- Work with different Departments (Ministry Centers, Distance Learning, Admission, Registrars Office, Accounting, Communications, and Events, etc.) regarding SPP events, programs, and ministries.

- Oversee travel logistics for the SPP Director and assist in travel for any SPP adjuncts.

- Maintain office supplies for the Initiative.

- Assist the Director with other clerical and administrative tasks as needed.

- OTHER DUTIES & REPONSIBILITIES

- Additional responsibilities may be designated by the Director of SPP as needs arise

- SUPERVISORY RESPONSIBILITIES

N/A

- KNOWLEDGE AND SKILLS

- Ability to speak, write, and read a second language desired, but not required. Special attention given to applicants who speak French, Portuguese, or Arabic.

- Administrative gifting and ability to self-manage

- Attention to detail and ability to follow through with assigned tasks

- Ability to develop relationships well and communicate effectively cross-culturally

- Ability to interact well with various departments on campus and other personnel

- Ability to maintain discretion and confidentiality in sensitive matters of Seminary business

- High competency in computer and telephone skills, including but not limited to Microsoft Office Applications (Outlook, Word, Excel), CampusNet, etc.

- Good working knowledge of social networking

- FISCAL RESPONSIBILITY

- Prepare check requests and reimbursement for travel, purchases, and services rendered.

- Prepare invoices.

- Submit annual budget requests, if needed.

- Process all SPP cash advance forms and reimbursements for the Director of the SPP and the SPP department.

- Assist with any needed requests for institutional advancement opportunities

- EXTENT OF PUBLIC CONTACT

- This job will primarily require digital communication with cross-cultural students, partners, coordinators, and professors.

- Communication with SEBTS faculty and adjunct professors.

- Communication with other seminary departments.

- Represent the school for admission or other trips when needed.

- PHYSICAL DEMANDS/WORKING CONDITIONS AND ENVIRONMENT

- Normal fitness as required for office duties

Qualifications

KNOWLEDGE AND SKILLS