About this role
Job Summary
Provide administrative and operational support to HES Unit to ensure efficient services are provided.
Principles Duties and Responsibilities
- Ensure all clinics and inpatient ward meet linen requirements on daily basis.
- Assists in developing efficient and fair rosters for HES staff and accommodate any emergent situation that may arise within the unit.
- Inspect the linen storage stock to ensure inventory supply is sufficient and is available for daily operations.
- Raise/ order on Purchase Requisition (PR) and Stock Requisition (SR) and conduct inventory checks for approved and necessary office supplies and HES related items.
- Coordinate and organize schedules for random audit and inspections, meetings, and appointments with relevant department or parties – as and when required
- Assists to compile any statistical data such as soiled linens, staff uniform, hazardous materials disposal etc
- Compile and update monthly service level indicator to be submitted to Quality Assurance Department
- Coordinate with other departments to ensure compliance with established policies and procedures
- Develop and maintain an effective computerized and manual filing system for HES database and related documents including incoming and outgoing letters etc. Ensure data is computed accurately
- Maintain and monitor on HES unit related and existing documentations such as policies and procedures with details of revision date and amendments.
Professional Requirements
- Minimum of two (2) years of working experience in related field in a clinical/hospital-setting is desirable including in areas of Housekeeping, Laundry, Fabric and Tailoring.
- Previous formal secretarial or clerical work experience is desirable.
Educational Requirements
- Diploma in any relevant field from an institute recognized by the Government of His Majesty is desirable.
- Candidates who have equivalent qualifications through education and/or experience may be considered for assignment to this position.
Specialised Skills/Knowlegde/Attribute Requirements
- Adept at negotiation, interpersonal communication and should be socially and culturally adept.
- Must be fluent in oral and written English. Fluency in oral and written Malay and/or Chinese is also desirable.
- Strong organizational and time management skills.
- Able to adapt in multiple circumstances
- Able to work independently and in a team, under various situations
Closing Date
20th September 2026