About this role
Mauldin & Jenkins is seeking a Receptionist to help support our Bradenton office. We are looking for a team player who is committed to producing outstanding work that results in success for our Administrative Team and our Firm. The successful candidate will be able to multitask in a deadline-driven environment while providing customer service and supporting daily office operations. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters. The ideal candidate will be a self-starter with a strong work ethic and positive, can-do attitude.
- The primary responsibilities include but are not limited to:
- Operating the front desk;
- Greeting clients;
- Answering and forwarding phone calls;
- Processing, sorting, and distributing mail;
- Managing meeting room availability;
- Maintaining conference rooms and reception area;
- Daily errands to the post office, FedEx, or bank;
- Process and mail/email invoices directly to clients;
- Additional tasks as needed.
The following skills are needed for this role:
- Proficiency with Microsoft Office (Word, Excel);
- Proficiency with Google (Gmail, Docs, Sheets, Calendar);
- Proficiency with Microsoft Outlook;
- Proficiency in English language usage, spelling, and grammar for proofreading;
- Willingness and ability to learn other proprietary software;
- Flexibility and ability to adapt to changes in demands, expectations and/or deadlines, work well in a team environment;
- Attention to detail and accuracy;
- Ability to maintain confidentiality and discretion.
- This position requires excellent interpersonal skills and the ability to adjust and work with all levels of personnel.
The Bradenton office hours are 8:00am - 5:00pm, Monday through Friday. Additional hours will be required during busy seasons (overtime eligible).