About this role
- ## Provide professional executive support to the ICT Leadership Team, coordinating critical activities and day-to-day administration
- ## Support Executive ICT leaders through diary management, meetings, correspondence, travel and stakeholder coordination
- ## Salary: $93,345 - $104,515 + 17% Super
This is a Targeted Aboriginal and Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.
About the opportunity
The Executive Support Assistant provides professional executive and administrative support to the ICT Leadership Team. Working closely with senior ICT leaders and the Executive Support Officer, the role helps ensure day-to-day requirements are managed efficiently, effectively and confidentially.
The role requires someone who is proactive and comfortable operating with autonomy ; anticipating what is needed, progressing work without waiting for detailed instruction and ensuring important actions do not fall through the gaps.
Your key responsibilities will be to:
- W orking closely with the ICT Leadership Team and Executive Support Officer to provide a cohesive and efficient service.
- P roviding executive and administrative support to the ICT Leadership Team.
- M anaging incoming enquiries and correspondence, prioritising and escalating matters where appropriate.
- C oordinating meetings, agendas, papers, minute-taking and logistical arrangements.
- P reparing correspondence, reports, documentation and briefing notes.
- M anaging travel arrangements and itineraries in line with University policies and procedures.
- M aintaining administrative, document and records management systems.
- C ontributing to operational improvement activities and effective teamwork
Why work with us
We are committed to creating a culturally safe, supportive and inclusive workplace for Aboriginal and Torres Strait Islander staff.
Key benefits include:
- 17% Superannuation
- G enerous cultural leave and flexible working arrangements
- A ccess to Indigenous professional and career development programs, including mentoring, leadership programs, and development funding
- p articipation in an internal Indigenous staff network, providing cultural connection, peer support and professional development opportunities
- YURA network (promoting sharing of experiences, and professional support for Aboriginal and Torres Strait Islander staff members)
- T ax-efficient salary packaging options for cars, laptops, and additional contributions to your superannuation fund
About you:
- Substantial experience providing proactive executive support to senior leaders, preferably in a large and complex organisation .
- Extensive experience managing complex and frequently changing executive diaries, including negotiating competing priorities and resolving scheduling conflicts.
- Demonstrated ability to anticipate requirements, work with minimal direction and take ownership of matters through to completion.
- Sound judgement and discretion, including the ability to independently resolve day-to-day matters and identify when escalation is required .
- Confidence in engaging with senior internal and external stakeholders, following up actions and appropriately negotiating or redirecting requests.
- Strong written communication and attention to detail, with experience preparing correspondence, meeting papers, reports and briefing material.
- A practical, adaptable and solutions-focused approach, with the ability to remain composed and effective as priorities change.
- S trong capability in Microsoft Office, email, calendar and travel-booking systems.
How to apply
If you're looking for an opportunity to contribute to meaningful work while building your career in a world-class university environment, we would love to hear from you.
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page .
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard . Click on USYD Find Jobs and apply.
Accessibility and inclusion
The University of Sydney is committed to creating an inclusive recruitment experience for all candidates. If you require adjustments or additional support at any stage of the recruitment process, we encourage you to let us know.
This may include adjustments to the interview format, additional time, breaks, accessible interview locations, receiving materials in advance, or any other practical support that will help you participate comfortably.
In addition, if you require reasonable adjustment or any documents in alternate formats, please contact Camila Garcia , on email to [email protected] email address.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ+ . We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion .
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University.
Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process.
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment .
© The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Wednesday 23 September 2026 11:59 PM