Executive Assistant to the CEO at a FinTech Company in Downtown Manhattan -- (Hybrid)

Our client, a global fintech company in downtown Manhattan, is looking to hire a highly strategic and polished Senior Executive Assistant to provide high-level support to the CEO and executive leadership team. This individual will act as a trusted partner and extension of the CEOs office, managing complex priorities, driving key initiatives and ensuring the CEOs time is optimized for high-impact decisions. The successful candidate will be exceptionally organized, proactive and discreet, with strong business acumen, excellent communication skills and the ability to anticipate needs in a fast-paced, high-performing environment. This is a fantastic opportunity for a seasoned Executive Assistant who enjoys operating at the intersection of executive support, strategy and project management! This role is hybrid, with 3 days/week in-office at their office in FiDi.

RESPONSIBILITIES

- Serve as the primary point of contact for the CEO, managing a complex calendar, scheduling, communications and follow-ups

- Anticipate the CEOs needs and proactively prepare briefing materials, presentations and decision-support documents

- Coordinate board meetings, investor sessions, high-level client engagements and other executive meetings

- Draft and review executive-level communications, presentations, reports and other materials for internal and external audiences

- Track and monitor progress on CEO-led strategic initiatives and ensure timely follow-through across business units

- Partner with the CEO and internal teams on organizational planning, leadership priorities and executive team coordination

- Act as a liaison between the CEO, senior leadership and external stakeholders, ensuring seamless communication and execution of action items

- Coordinate leadership offsites, quarterly business reviews, global town halls and other executive/company-wide events

- Manage special projects and cross-functional initiatives on behalf of the CEO, ensuring deliverables and deadlines are met

- Oversee executive dashboards, KPIs and reporting to provide visibility into key priorities

- Maintain organizational charts and governance documentation

- Coordinate complex domestic and international travel, including detailed itineraries and contingency planning

- Manage expense reporting and related procurement processes

- Handle highly confidential and sensitive matters with discretion and professionalism

- Identify opportunities to streamline processes and improve executive workflows and overall efficiency

REQUIREMENTS

- 10+ years of experience supporting senior executives, ideally including 3+ years in a strategic EA, Chief of Staff or similarly high-level capacity

- Experience supporting a CEO or C-suite executive in a fast-paced, high-performing environment

- Exceptional organizational and prioritization skills with the ability to manage multiple competing priorities

- Strong business judgment and ability to anticipate needs and operate proactively

- Excellent written and verbal communication skills

- Strong project management skills with experience driving cross-functional initiatives

- Ability to interact confidently and professionally with senior executives, board members, investors, clients and other key stakeholders

- High level of discretion and ability to handle confidential information with integrity

- Advanced proficiency in Microsoft Office Suite and collaboration tools

- Detail-oriented, resourceful and solutions-focused

- Ability to work independently while collaborating effectively across teams

- A flexible, positive and hands-on approach to the role is a must!

SALARY

$(DOE) + Bonus + Comprehensive Benefits

HOURS

Hybrid – 3 days/week in-office in New York City; flexibility outside of standard business hours as needed