Export Coordinator

Job Title: Export Coordinator Job Description
The Export Coordinator plays a key role in ensuring that international shipments move smoothly, accurately, and on time from origin to destination. This position focuses on data entry, export file creation, documentation compliance, and coordination between suppliers, truckers, carriers, and customers. The role requires strong critical thinking, the ability to prioritize tasks in a fast-paced environment, and clear, professional communication with all parties involved in the export process.
Responsibilities
- Create and maintain export files within the enterprise system, ensuring all data is accurate, complete, and up to date.
- Ensure that shipments and related files move efficiently through the export process and meet required timelines.
- Coordinate the movement of shipments between origin suppliers, truckers, carriers, and destination customers, maintaining clear communication at every stage.
- Understand the full transaction flow and roles of all parties involved, including identifying the client, billing party, trucking arranger, carrier, delivery arranger at destination, and terms of sale.
- Verify that shipper setup documents are complete, including POA, EAL, SLI, and contact information, before processing shipments.
- Book and arrange cargo space with carriers and schedule pick-ups for confirmed cargo.
- Send booking confirmations and work orders to suppliers or designated pick-up locations to confirm availability and shipment details.
- Provide timely, professional, and customer-focused responses to customers, carriers, suppliers, and other stakeholders.
- Arrange trucking and pick-up services while confirming and communicating any special requirements such as hazardous materials, fumigation, or other special handling needs.
- Confirm and communicate shipment appointments, delays, changes, and status updates throughout the shipment lifecycle.
- Monitor and manage both personal and shared email inboxes with the team to ensure prompt follow-up and issue resolution.
- Apply a basic understanding of international logistics to support compliant and efficient export operations.
- Perform rate filing once shipments are confirmed, in coordination with trucking and/or shippers, to ensure alignment with FMC requirements.
- Support export documentation processes to ensure accurate and compliant documentation for all exported goods.
- Assist team members as needed to meet customer requirements and uphold a high standard of service.
Essential Skills
- Proven ability to think critically, prioritize tasks, and manage multiple responsibilities in a fast-paced environment.
- Strong customer service orientation with the ability to communicate clearly and professionally with customers, carriers, suppliers, and internal teams.
- Experience in logistics, freight, transportation, or export operations.
- Basic understanding of international logistics and export administration requirements.
- Experience with trucking or dispatching operations, including coordinating pick-ups and deliveries.
- Ability to handle multiple customer accounts and maintain organized, accurate records.
- Proficiency with Microsoft Office, including Excel, for managing data and documentation.
- Comfort using Outlook for email communication and managing shared inboxes.
- Familiarity with billing processes and vendor management within a logistics or transportation environment.
- Experience working with Bills of Lading (BOLs) and related shipping documentation.
- Strong clerical skills, including accurate data entry and file management.
- Customer service and dispatch experience, particularly in transportation or supply chain settings.
Additional Skills & Qualifications
- Industry experience in freight, transportation, air export, or supply chain operations.
- Experience as an Export Documentation Specialist or similar role managing export documentation and compliance.
- Knowledge of rate filing practices and familiarity with FMC-related requirements.
- Experience with enterprise systems used in logistics or export operations.
- Proficiency with CargoWise is a plus.
- Ability to work effectively as part of a team and support colleagues to meet shared customer and operational goals.
- Strong organizational skills and attention to detail to ensure accurate documentation and timely shipment processing.
Work Environment
This role is based onsite in an office environment. The Export Coordinator works closely with a collaborative operations team and interacts regularly with customers, carriers, suppliers, and other logistics partners via phone and email. The position relies heavily on computer-based work, including the use of Microsoft Office (particularly Excel and Outlook), enterprise logistics systems, and email communication tools. The work involves managing multiple shipments and accounts simultaneously, requiring focus, organization, and responsiveness. The culture emphasizes a proactive, 'never idle' mindset, strong customer service, and continuous support for employee growth and development, with competitive benefits and opportunities to advance within a global organization. Dress expectations align with a professional office setting.
Job Type & Location
This is a Contract to Hire position based out of Cordova, TN.
Pay and Benefits
The pay range for this position is $24.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cordova,TN.
Application Deadline
This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.