About this role
Overview
We are looking for a Group Reward Coordinator to join our team at our Westhill, Aberdeen or Sutton, London office on a staff basis.
The position of Group Reward Coordinator, reports to the Group Reward Specialist. The selected candidate will be responsible for supporting the co-ordination of Group Reward and Global Mobility activities The role will support the wider Global HR Teams and assist employees and managers where appropriate.
What will you be doing?
Reward
- Supporting the Group Reward Specialist in the efficient co-ordination and administration of annual global reward processes, including the global annual salary review and employee incentive scheme processes.
- Coordinating day to day queries from global HR teams on global reward and Mobility processes and policies ensuring delivery of an efficient, timely and accurate service to the business.
- Assisting towards accurate completion of any mandatory internal and external reward and mobility reporting, including the Annual Remuneration Report and mandatory market surveys.
- Maintaining all support materials for global HR teams on reward and mobility policies and processes.
- Supporting Global HR teams and employees with incentive scheme related queries.
- Maintaining accurate data on all external group reward and mobility provider sites.
- Support management and administration of Reward and Mobility providers, subscriptions, and invoices.
Global Mobility
- Manage the administration of global mobility assignments in SuccessFactors, including assignment approvals, initiation processes, and the coordination of tax and international medical insurance support for assignees.
- Administering the Group Medical scheme for Subsea7 Expats with support from External provider to ensure high standard of service to employees.
- Support Global HR teams and employees with queries related to Expat Medical Scheme.
- Collating and monitoring global assignment costs to provide accurate reporting for Group analysis and budgeting purposes.
- Monitor the completion of mandatory mobility tasks such as tax initiations, tax transparency training and set up of modified payrolls to ensure compliance.
- Support local HR teams in review of local assignment related allowances, practices and addendums.
- Assist with reviewing reward and mobility processes and procedures to standardise ways of working and improve efficiency.
- Support the Group Reward Specialist and Group HR Director in any specific Reward or Global Mobility related project work.
Reporting
- Provide support to Global HR Teams and wider business on adhoc HR reporting.
- Undertake regular audits of Reward, Mobility and HR data in Success Factors to ensure accuracy.
Main Interfaces
External
- Global Mobility data and salary survey providers
- Incentive Scheme Administrators
- Mobility Tax Advisors
- Insurance providers
Internal
- Group and Global HR Teams
- Group Tax, Legal, Treasury, Investor Relations, Finance, Insurance, SCM and Communications
- Global Employees & Managers where relevant
What experience would we like you to have?
- A Practical understanding of Human Resources Information Systems - SAP Success Factors or aptitude to learn new systems quickly.
- Demonstrable experience in a similar role.
- Comprehensive proficiency and knowledge in Excel, with good attention to detail and experience of building and maintaining reporting and analytics.
- Proficient in Microsoft Office 365, particularly Excel and SharePoint.
- General Education: Educated to Higher, HND or equivalent level as a minimum
- Demonstrates credibility and professionalism, accustomed to handling large sets of confidential and sensitive information and deliver with discretion.
- Demonstrate a willingness to learn and advance understanding of Reward and Global Mobility practices within the industry.
- Proven ability to manage several tasks at once and ensure effective delivery of priorities.
- Numeric with advanced planning and organising skills, able to deliver within multiple and sometimes competing deadlines.
- Ability to work autonomously, taking initiative and ownership, whilst also able to work collaboratively with colleagues and key stakeholders.
- Comfortable working with remote based colleagues i.e. global locations and varied time-zones
- with remote based colleagues i.e. global locations and varied time-zones
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