Administrative Assistant

Job Title:

Administrative Assistant

Job Description:

The Role:

Our site in   Colorado Springs , Rockrimmon   is seeking a   Sr Administrative Assistant to   serve as   a central point   of coordination for site operations, workplace services, communications, visitor management, and administrative support functions. This role   is responsible for   creating and   maintaining   a professional, organized, and customer-focused work environment while supporting business   objectives   through project coordination, vendor management, cost-saving initiatives, and site-wide operational excellence. The position acts as a key resource for employees, visitors, contractors, vendors, and leadership, ensuring consistent execution of facility standards, communication strategies, and employee support services.

What   You’ll   Do :

Workplace Operations & Facilities Coordination

- Manages purchase requisitioning for indirect spend for facility

- Coordinate daily workplace services and site support activities.

- Manage relationships with service providers, including janitorial, beverage, first aid, uniform/gown, mat, and other facility vendors.

- Maintain office supply inventories and replenishment processes.

- Oversee breakroom supply management and support workplace cleanliness standards.

- Manage seating assignments, seating maps, employee nameplates, lockers, and workspace organization initiatives.

- Support conference room readiness, standardization, scheduling   logistics , and supply management.

- Maintain evacuation rosters and other site operational records.

- Support restroom and gowning room inspection programs and vendor compliance tracking

Employee Services & Onboarding

- Administer employee and   contractor   badge issuance and access processes.

- Establish and   maintain   mailboxes and internal mail distribution systems.

- Support onboarding activities for new employees, contractors, and temporary staff.

- Maintain training hub resources and coordinate training-related   logistics .

- Provide general administrative support to employees and leadership teams.

Communications & Employee Engagement

- Coordinate site-wide communications, newsletters, digital signage, and communication boards.

- Support town halls and employee communication initiatives.

- Ensure workplace communications   remain   current,   accurate , and aligned with organizational messaging.

- Develop and   maintain   visual displays, informational posters, and presentation materials.

Visitor & Customer Experience

- Serve as   primary   coordinator for visitor and customer experiences.

- Coordinate travel, lodging, scheduling, safety briefings, and hospitality arrangements for guests.

- Plan and manage site tours, including PPE requirements, routing, scheduling, and tour guide coordination.

- Support visits from customers, executives, government officials, educational institutions, and other stakeholders.

- Ensure a professional, welcoming, and compliant visitor experience.

Event Planning & Coordination

- Serve as   site   point of contact for event planning and coordination.

- Manage site calendar activities and coordinate internal and external events.

- Coordinate catering services and meeting   logistics .

- Support executive meetings, customer visits, grand openings, and   special events .

Reporting, Analysis & Continuous Improvement

- Generate attendance reports and other operational metrics.

- Perform monthly data collection and analysis related to waste and recycling programs.

- Work with vendors to   validate   and reconcile operational data.

- Lead or coordinate indirect   cost-savings   and cost-avoidance initiatives.

- Identify   opportunities to improve workplace services, efficiency, and employee experience.

- Support 5S and workplace organization standards throughout non-production areas.

Project Management

- Coordinate cross-functional workplace and facilities projects

- Manage   implementation   activities related to workplace improvements and operational initiatives.

- Track project milestones, schedules, stakeholders, and outcomes.

- Partner with internal teams and external vendors to achieve project objectives and business goals.

What We Seek :

- HS degree or GED   required   and 3-5+ years of experience in office management

- Experience coordinating vendors and managing multiple priorities simultaneously

- Experience supporting leadership teams and customer-facing activities preferred.

- Prior reception and administrative   assistance   experience

- High level   of experience with Microsoft Office suite

- Excellent communication skills

- Ability to multi-task

- Work independently as well as partnering and team collaboration with other facilities department members.

- Outstanding interpersonal and customer service skills.

- Exceptional organization skills with   ability   to handle sensitive confidential information in a professional manner.

- Discretion, judgment,   tact   and diplomacy   a must .

What We Offer:

At Entegris, we invest in providing   opportunity   to our employees and promote from within. The new hire in this role will have the potential to grow and create relationships across the organization and be recognized for   demonstrated   success and adherence to company PACE values.

Our total rewards package goes   above and beyond   just a paycheck. Whether   you’re   looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals.

- Compensation of $25-$30/hour depending on experience.
- Generous   401(K) plan with an impressive employer match

- Excellent   health, dental and vision insurance packages to fit your needs

- Flexible work schedule and 11 paid holidays a year

- P aid time off (PTO)   policy that empowers   you   to take the time   you   need to recharge

- Education   assistance   to support your learning journey

- Values-driven culture   with colleagues that rally around People, Accountability, Creativity and Excellence.

At Entegris we are committed to   providing   equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities,   achievements   and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.

Entegris strongly encourages   all of   its employees to be vaccinated against COVID-19. At Entegris, COVID-19 vaccination is preferred but not   required   at this time.