Staff Accountant

Job Summary

The Staff Accountant plays a critical role in ensuring the accuracy of financial reporting, supporting operational decision-making, and maintaining compliance with generally accepted accounting principles (GAAP). The ideal candidate will have prior accounting experience within the construction, fenestration, or hurricane protection industry and possess a solid understanding of project accounting, AIA billing, and month-end close processes.

Duties & Responsibilities

- Prepare and process AIA payment applications, continuation sheets, schedules of values, lien waivers, and retainage and related construction billing documentation.

- Process and reconcile subcontractor invoices and payments, ensuring accuracy, compliance with contract terms, and timely disbursement.

- Assist with the month-end and year-end close process, including journal entries, account reconciliations, accruals, and financial statement preparation.

- Maintain and reconcile the General Ledger (G/L) and ensure the accuracy of financial records.

- Reconcile bank accounts, credit cards, and balance sheet accounts.

- Process and verify vendor invoices, ensuring accuracy, proper coding, and timely payment.

- Ensure compliance with contractual billing requirements and customer payment terms.

- Support internal and external audits by preparing requested schedules and documentation.

- Assist with cash management, forecasting, and account analysis.

- Identify opportunities to improve accounting processes and internal controls.

- Perform other duties as assigned.

Qualifications

Required Skills & Abilities

- Excellent analytical, organizational, and problem-solving skills.

- Ability to manage multiple priorities while meeting deadlines.

- Strong attention to detail and commitment to accuracy.

- Outstanding written and verbal communication skills.

- Experience working for a glazing, hurricane protection, window and door, roofing, or general contracting company.

- Strong understanding of General Ledger accounting, account reconciliations, journal entries, and financial reporting.

- Experience with project-based accounting and revenue recognition.

- Proficient in Microsoft Excel, including pivot tables, lookups, and advanced formulas.

- Experience with ERP or accounting software (e.g., Sage, Foundation, Viewpoint, QuickBooks Enterprise)  NetSuite   preferred .

Education & Experience

- Bachelor's degree in Accounting, Finance, or related field.

- Minimum of 3 years of accounting experience, within the construction, hurricane protection, glazing, fenestration, or specialty contracting industry.

- Hands-on experience preparing AIA pay applications is required.

- Familiarity with month-end close procedures.

- Knowledge of construction accounting concepts, including retainage, progress billing, and job costing.

Physical  Requirements

- Prolonged periods sitting at a desk and working on a  computer.

- Must be able to lift up to 15 pounds at  times.