About this role
Position Overview: To provide effective administrative and operational support for the company’s offices and facilities in Vietnam, ensuring smooth day-to-day operations. The position also provides direct support to the Business Development (BD) team in customer reception, business trips, events, contract signing ceremonies, and customer-related activities.
Key Responsibilities:
- Manage office-related expenses, including rent, utilities, parking, and apartment leases.
- Coordinate employee travel services, including air tickets, hotels, and transportation.
- Manage stationery, client gifts, and client documents stored at the Hanoi office warehouse.
- Oversee the operation of multiple company offices and apartments in Vietnam.
- Coordinate with suppliers and service providers for the repair and maintenance of office equipment and facilities.
- Organize meeting rooms, including scheduling, booking, and logistical support.
- Perform other duties as assigned by the direct manager.
Qualification and Requirement:
- Bachelor’s degree or College diploma in Business Administration, Administration, Human Resources, Foreign Trade, or a related field.
- 2–4 years of experience in Administration, Administrative Assistant, Office Administration, General Affairs, or a similar role.
- Good Chinese communication and English language skills are an advantage.
- Experience in a multinational or foreign-invested company is an advantage.
- Strong organizational and time-management skills.
- Ability to manage multiple tasks and meet deadlines.