Project Coordinator, Real Estate & Facilities

Description

Position Summary

The Project Coordinator will support real estate and facilities initiatives by maintaining project schedules, tracking deliverables, coordinating stakeholder follow-up, and preparing project reporting. This position will also assist with lease administration, real estate documentation, purchase orders, invoice reconciliation, budget tracking, and capital expenditure requests.

The ideal candidate is highly organized, detail-oriented, and experienced in coordinating projects with multiple stakeholders and deadlines.

Key Responsibilities

Project Coordination

Assist with the coordination of real estate and facilities projects
Maintain project schedules, timelines, milestone trackers, and supporting documentation
Prepare and distribute status reports, dashboards, and meeting minutes
Track project deliverables and follow up with stakeholders on outstanding action items
Help ensure accountability across project teams and business partners

Real Estate Administration

Support lease administration, including critical date tracking, renewals, and correspondence
Maintain organized records for real estate documents, agreements, and contracts
Assist with site-selection research and data gathering for new locations or facility expansions

Reporting and Budget Support

Create and manage purchase orders
Support invoice reconciliation and payment processing
Assist with project budget tracking
Support the preparation and coordination of capital expenditure requests

Skills

Project Coordination, Project Management, Real Estate, Facilities Management, Lease Administration, Project Scheduling, Project Documentation, Milestone Tracking, Stakeholder Management, Status Reporting, Meeting Minutes, Action Item Tracking, Microsoft Office, Microsoft Excel, Purchase Orders, Invoice Reconciliation, Payment Processing, Budget Tracking, Capital Expenditures, CapEx, Contract Administration, Document Management, Site Selection, SAP, Operations

Top Skills Details

Project Coordination,Project Management,Real Estate,Facilities Management,Lease Administration

Additional Skills & Qualifications

Required Qualifications
Previous project management or project coordination experience
Strong organizational skills and attention to detail
Experience maintaining schedules, timelines, trackers, and project documentation
Ability to manage multiple priorities and follow up with stakeholders
Proficiency with Microsoft Office
Strong written and verbal communication skills
Preferred Qualifications
Experience supporting real estate, facilities, construction, operations, or workplace projects
Exposure to commercial lease administration or real estate lease management
Experience with purchase orders, invoice reconciliation, or payment processes
Familiarity with budget tracking and capital expenditure requests
Experience using SAP

The original requisition identifies project management experience and attention to detail as must-have qualifications. It also specifically references Microsoft Office, real estate lease management, payment processes, and SAP, with SAP identified as a nice-to-have skill.

Experience Level

Intermediate Level

Job Type & Location
This is a Contract position based out of Northridge, CA.
Pay and Benefits
The pay range for this position is $33.50 - $33.50/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Sep 25, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.