About this role
[What the role is]
Provide high-level administrative and secretarial support to the senior management team, ensuring smooth operations and coordination of governance-related activities.
[What you will be working on]
Executive Support
- Personal Assistant to Chairman (BOG) and two Senior Directors.
- Manage calendars, schedule meetings, and coordinate appointments.
- Handle first level enquiries from public, colleagues, students and parents.
- Handle confidential correspondence and documentation.
Office Management
- Oversee the Chairman’s office space, ensuring cleanliness and operational readiness of equipment and facilities.
- Jointly manage Huddle’s office space with other Secretaries, including asset management and budgets.
- Works as a team with other Secretaries and cover each other’s duties when required.
Events & Administrative Support
- Assist in organizing BOG-related events (e.g. lunches & visits).
- Support claims and asset-related matters for Chairman and Senior Directors.
- Maintain accurate records and ensure compliance with organizational policies.
[What we are looking for]
- Prior experience in secretarial or administrative support roles is preferred.
- Strong organizational, time-management skills and stakeholder management skills.
- High level of discretion and ability to handle confidential information.
- Proficiency in Microsoft Office and scheduling tools.