Accounts Payable Specialist Controller

The Accounts Payable Specialist will be responsible for compiling, processing and maintaining account payable records. The position will report to the Controller. Candidate
must be a confident self-starter able
to manage their responsibilities and tasks with minimal supervision following
the initial training period.

Preferred
schedule: 2 full days
during month-end closing weeks with slightly fewer hours the balance
of the month.

PRIMARY RESPONSIBILITIES:

Accounts payable processing (~ 85% of the role):

• Facilitate entry and
payment of vendor invoices, which may include verification of vendor
information, reviewing purchase orders, and resolving discrepancies.
• Route vendor invoices to department managers for review and approval.

• Enter invoices, including purchase order invoices, and applicable use tax in NAV system. Monitor invoices for fixed asset
purchases.

• Prepare weekly check run for review, approval, printing and mailing.
• Respond to vendor inquiries and communications in a timely and thorough manner.
• Record ACH/EFT payments of invoices in general ledger as they are processed.
• Record bi-weekly payroll and off cycle bonuses entry in general ledger.
• Records petty cash activity and verifies documentation of usage.

• Other related duties as assigned.

Month end {10% of the role):

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.

• Update and enter monthly freight accrual - tracking containers and billings for freight cost entry .

• Reconcile use tax and prepare use tax return on a monthly basis.

• Reconcile balance sheet accounts: deposits to CIP, use tax payable.
• Maintain additions, adjustments
and deletions in Sage Fixed Assets system.

• Enter monthly depreciation and amortization in NAV.

• Track and monitor vendor invoices to be accrued.

Year end/annual(< 5% of the role):
• Run reporting and prepare 1099 forms for vendors.

• Provide internal and external audit assistance as required.

• Assist with forecasting and budgeting tasks.

Requirements

Education and Experience:

• 2-year degree (associate/technical) in accounting

- Minimum 2-3 years of experience in processing accounts payable with some exposure to GL accounting
- Proficiency in using electronic accounting software is required.
- Experience in fixed assets helpful

Required Skills/ Abilities:

- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Must be able to learn other accounting software systems.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and meticulous records.
- Computer skills are required as well as 10-key and Excel spreadsheets.
- Must have strong attention to detail, communication and problem-solving skills.

PHYSICAL JOB REQUIREMENTS:
• Prolonged periods sitting at a desk and working on a computer.

• Ability to read, understand and communicate in English.

• Ability to concentrate for extended periods of time.