Warrant Clerk II - Part Time

GENERAL DUTIES AND RESPONSIBILITIES:

- To support the vision, mission and guiding principles of the City and Court Services department.

- While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.

- Attend and participate in training opportunities and seminars relevant to this position.

- Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

- Responsible for receiving warrants from the Municipal Court Clerk’s office, preparing warrants and information for entry by police department into the GCIC/NCIC, and clearing appropriate warrants when served or with validation problems;

- Prepares individuals files folders and files the warrants in the appropriate warrant file within the Court department, maintains files of active, inactive, served, or cleared warrants;

- May be required to contact other law enforcement agencies or businesses in an effort to enlist their assistance and cooperation in the service of the outstanding warrants;

- Makes telephone contacts as necessary to contact persons either who assist in locating the wanted person or the wanted person or the wanted person; attempts to persuade the wanted person too surrender to police and provides information to wanted person as to the charges and steps that must be taken to satisfy warrant;

- Provides collected information to the Warrant Officer as to the location of wanted persons;

- Perform computer checks of all individuals coming to the attention of the department to determine if warrants are active and advise appropriate personnel;

- Incumbent will run drivers and criminal histories for court calendars as needed;

- Performs general office work as required, and performs other duties as required and/or directed by Chief Judge and/or Court Administrator;

- Attend annual Court Clerks recertification training and all GCIC training.

JOB SCOPE:

The purpose of this position is to ensure the effective and efficient daily operations of the Municipal Court.

Guidelines: Guidelines include City and Departmental policies and procedures, City Codes and Ordinances, Federal, State, and Local laws, and GCIC Rules and Regulations.

COMMUNICATIONS/CUSTOMER CONTACT:

Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies, and the general public. Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

Qualifications

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications:

- Bachelor Degree from an accredited college or university in criminal justice or related field preferred; supplemented by six (6) months of previous experience in court procedures and records management, legal office work, office administration, customer service, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

- Must be GCIC certified or get certifications completed within the first sixty (60) days.

- Must be able to maintain valid Georgia Crime Information Center (GCIC) Terminal Operator certification.

- Must be able to maintain valid Georgia Court Clerk certification.

Knowledge, Skills and Abilities:

- Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality;

- Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws;

- Knowledge of GCIC rules and regulations;

- Knowledge of modern office practices, methods, equipment, and standard clerical procedures;

- Knowledge of basic bookkeeping practices;

- Knowledge of basic math and accounting practices;

- Knowledge of appropriate contacts for related police and court issues;

- Skill in operating a computer and entering data into a database;

- Ability to operate GCIC to run criminal and driving history reports;

- Ability to read and comprehend various technical reports and legal terminology;

- Ability to handle confidential information;

- Ability to handle stressful situations;

- Ability to communicate with confrontational people;

- Ability to maintain accurate records;

- Ability to type and enter data correctly;

- Ability to maintain accurate and complete records;

- Ability to prepare monthly reports;

- Ability to communicate clearly and concisely, both orally and in writing;

- Ability to establish and maintain positive working relationships with those contacted in the course of work;

- Ability to organize and prioritize work and appropriately schedule court activities.

Equipment and Applications:

- Computers and peripheral equipment

- Designated software applications

- Telephones, copiers and other office equipment

JOB CONDITIONS:

Physical Demands: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds).

Work Environment: Work is performed in an office environment and may require a willingness to work any hour of the day or night (shift work), overtime, or weekends.

Supervisory and Management Responsibility: None