Accounts Payable Specialist

Who are we looking for?
Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company.

If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!

Responsibilities
Accounts Payable:
• Process vendor invoices for accuracy, coding, and approval
• Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement
• Prepare weekly payment runs via check, ACH, and credit card
• Monitor AP aging and flag past-due items or cash flow concerns

Reconciliation & Record-keeping:
• Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions
• Maintain clean, organized, audit-ready AP records
• Maintain vendor records, including W-9 and 1099 tracking
• Assist with month-end AP accruals and reconciliations

Multi-Entity Accounting:
• Accurately code expenses to the correct entity and GL across our five-entity structure
• Identify and flag transfers for the Financial Operations Manager
• Partner with site directors and department heads to verify invoices, coding, and goods/services

Reporting & Support:
• Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
• Help identify opportunities for process improvements
• Handle financial and vendor information with care and confidentiality

Qualifications
• 2+ years of AP/general accounting experience required; multi-location/entity coding preferred
• QuickBooks Online experience required; multi-location/class tracking is a plus
• Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas
• Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome
• Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required

What Success Looks Like
• Vendors are paid accurately and on time, with minimal errors or late fees
• AP records are clean, complete, and audit/CPA ready
• Discrepancies and billing questions are caught and resolved quickly
• The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight
• Deadlines across multiple entities and vendors are managed with organization and consistency
• Communication with vendors and internal teams is clear and professional
• You work independently, prioritize effectively, and know when to ask questions or flag an issue