Certified Payroll and Prevailing Wage Specialist

Certified Payroll & Prevailing Wage Specialist

Department:  Construction

Location:  Kansas City Office

Reports to:  Vice President of Construction, Kansas City

Summary of Role:  As the Certified Payroll Specialist, you will serve as F&C's subject-matter resource for certified payroll and prevailing wage compliance across active construction projects. You will ensure subcontractor and vendor certified payroll submissions meet federal, state and local requirements, maintain compliance documentation, and serve as the point of contact for certified payroll audits and inquiries.

Position Type:  Hourly – Non Exempt (eligible for overtime)

Key Responsibilities:

Certified Payroll & Prevailing Wage Compliance

- Prepares, processes, and submits weekly certified payroll reports (e.g., federal WH-347 and state-specific equivalents) for all applicable Davis-Bacon, state and local prevailing wage projects.

- Reviews contract documents at project set-up to identify certified payroll and prevailing wage requirements, wage decisions, and reporting deadlines.

- Collects, reviews, and reconciles subcontractor certified payroll submissions for completeness and accuracy prior to submission to owners or funding agencies.

- Monitors applicable federal and state wage determinations and fringe benefit requirements for each project; communicates updates to project teams and subcontractors.

- Tracks and follows up on missing, incomplete, or non-compliant subcontractor payroll submissions; escalates unresolved issues to the Vice President of Construction.

- Maintains certified payroll records, statements of compliance, and supporting documentation in accordance with federal, state, and local recordkeeping requirements.

- Builds and maintains certified payroll tracking logs across all active projects requiring compliance reporting.

- Serves as the primary point of contact and Field Auditor for certified payroll audits and information requests from owners, funding agencies, or government auditors.

- Trains subcontractors and project teams on certified payroll submission requirements and provides guidance on corrections.

- Coordinates with Construction Accounting on labor classifications, apprentice ratios, and fringe benefit calculations.

- Assists with certified payroll and prevailing wage compliance requirements during the bid and proposal process, as needed.

- Stays current on changes to the Davis-Bacon Act, related acts, and state prevailing wage laws applicable to F&C's active markets.

Team Collaboration & Administrative Support

- Assists Construction Accounting and Project Teams with certified payroll-related questions and documentation requests.

- Identifies and recommends process improvements related to certified payroll compliance workflows.

- Attends company meetings when requested.

- Performs additional duties as assigned by the Vice President of Construction.

Qualifications and Experience:

- Associate's or Bachelor's degree in accounting, business administration, or a related field preferred; equivalent experience considered.

- 2+ years of experience with certified payroll reporting, prevailing wage compliance, or Davis-Bacon Act requirements strongly preferred.

- Prior experience in construction accounting or compliance support preferred.

- Experience with Viewpoint, LCPtracker, or similar certified payroll/compliance software a plus.

- Strong attention to detail, organizational skills, and proficiency with compliance documentation.

- Ability to manage multiple projects and deadlines simultaneously in a fast-paced compliance environment.

Work Values:

- Diligent : 100% Responsibility - Proactive mindset and always proceeds with strategy in mind. Committed to delivering high-quality results through meticulous effort, dedication, and a strong work ethic.

- Integrity : Honesty in actions and words, practices vigorous authenticity. Acting with integrity and maintaining ethical conduct, valuing honesty, transparency, and fairness in all interactions with internal leadership, colleagues, and external partners.

- Humbly Confident : Demonstrates a unique blend of humility and self-assuredness, with the ability to openly collaborate and communicate effectively with clarity, respect, and empathy.

- Respectful Team Player : Commitment to organizational goals, values teammates, respects others' leadership, and embraces collective success.

- Winning Mindset : Winners never settle -- be passionate and stay hungry. Celebrates others' successes and embraces failure as stepping-stones. Invested in individual growth and professional development.

Key Competencies and Skills:

- Computer Proficiency: Ability to navigate and utilize company-specific software and systems. Proficient in Microsoft Office suite. Proficient in Viewpoint, LCPtracker, or similar certified payroll/compliance software.

- Attention to Detail & Accuracy: Ensures compliance-critical documents, such as certified payroll reports, are complete and error-free.

- Mathematical Aptitude: Demonstrates a strong ability to understand and apply mathematical concepts, including wage calculations and fringe benefit rates.

- Planning & Organizing: Coordinates details for effective plans, accounting for small details. Handles multiple tasks/priorities at once seamlessly.

- Communication: Using language, verbal and written, to share and collect information, exchange ideas and openly explore a variety of perspectives while being flexible to adjust style and content to each unique person, audience and situation.

- Analytical Thinking: Capacity to analyze data, make assessments, and identify areas for improvement.

- Critical Thinking: Demonstrates ability to analyze, synthesize, and apply information in order to solve problems.

- Problem Solving: Courageous and adept at solving problems. Generates multiple viable solutions or courses of action to resolve a challenge or solve an issue.

- Adaptive Capacity: Responds positively to change by embracing and using new practices. Adjusts behaviors or methods when necessary to achieve objectives.

Physical Requirements:

- Must be able to remain in a stationary position 90% of the time.

- The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

- Constantly positions self to maintain files in file cabinets.

- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

- The ability to observe details at close range (within a few feet of the observer).

- The ability to move boxes weighing up to 20 pounds across the office for various needs.

- Constantly works in indoor office conditions.