Office Operations Manager

Office Operations Manager

Schedule: Onsite | Monday-Friday | 8:00 AM-4:30 PM

Language Requirement: English & Spanish (Required)

Location: Hopkins, Minnesota We're looking for a Bilingual (English/Spanish) Administrative & Accounts Receivable Coordinator to join our growing team. This highly visible role supports Accounts Receivable, HR, Finance, and daily office operations, making it ideal for someone who enjoys variety, customer interaction, and wearing multiple hats in a fast-paced environment.

Responsibilities

- Apply customer payments and support Accounts Receivable activities
- Generate invoices, monitor payment schedules, and assist with collections
- Enter vendor invoices and provide administrative support to the accounting team
- Assist with onboarding, payroll support, employee access management, and HR administration
- Answer phones, greet visitors, and manage incoming/outgoing mail
- Support sales reporting, pricing updates, and customer information maintenance
- Provide general administrative support across multiple departments

Qualifications

Required:

- Bilingual in English and Spanish
- Accounts Receivable experience
- Strong customer service and communication skills
- Ability to multitask, prioritize, and adapt in a busy office environment

Preferred:

- HR or onboarding experience
- Collections experience
- Manufacturing industry experience
- Experience working in a small business environment
- Deacom ERP experience

Why Join Us?

- Diverse, hands-on role with exposure to multiple business functions
- Growing company with a collaborative team environment
- Opportunity to train alongside a retiring employee for a smooth transition
- Make an immediate impact in a critical administrative position

Job Type & Location This is a Contract to Hire position based out of Hopkins, MN.
Pay and Benefits
The pay range for this position is $28.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hopkins,MN.
Application Deadline
This position is anticipated to close on Sep 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.