Workplace Experience Coordinator

Description

How You'll Find Success
● Excellent communication and interpersonal skills; ability to effectively manage
feedback from employees and site stakeholders.
● Develop strong and respectful working relationships with teammates, peers, and
stakeholders.
● Take ownership and work independently on tasks and projects with little supervision.
● Effectively convey ideas, solutions, and problems with manager, peers, and
customers.
● Embody a One Team mentality; enthusiastic to work with and learn from others.
Things You'll Do
● Ensure a best in class end-to-end workplace experience for all employees and external
guests across your designated office site; driving a sense of experience for each
employee and visitor to the Qualtrics office.
● Oversee Workplace Service operations including; mailroom, janitorial, food & beverage,
copy/print business supply hub, fitness centers, storage, employee events/programs,
and other amenities.
● Manage in-office food services program; ensuring healthy variety in a cost effective
way.
● Manage the activities of the on-site contractors, providing guidance and support, and ensuring all contracted services are being provided
Develop, plan, and execute employee events in the office based on employee feedback
and interests
● Coordinate logistics for internal events, including catering, setups, and
communications.
● Monitor and evaluate the success of workplace events, making recommendations for
future improvements.
● Manage Operational Expenses for assigned cost centers; efficient use of budget,
tracking and reporting expenses, and vendor accountability. Reporting out on a
monthly and quarterly basis.
● Partner with Real Estate, Facilities, Security, and Health and Safety to ensure
compliance and best practices within the workplace.
● Partner with the Occupancy Planner on any space planning needs for the office,
including team seating changes, ensuring layout, workflow, storage, and aesthetics of
spaces align with intended purpose, promoting efficiency and productivity
● Partner with the facility management team to ensure systems are in working order and
provide an ideal atmosphere for employee and external guests.
● Stakeholder management through strong working relationships, partnership, and
effective communication.
● Partner with cross-functional partners to create an inclusive and collaborative work environment.

Skills

qualtrics, salesforce, stakeholder collaboration, Data entry, Customer support, Project coordination

Top Skills Details

qualtrics,salesforce,stakeholder collaboration

Additional Skills & Qualifications

Qualifications:
2+ years of relevant experience
Strong technical aptitude with the ability to quickly learn and navigate new online systems and software, including Google Workspace and Microsoft Excel
Highly organized with excellent attention to detail and time management skills
Ability to lift and move items weighing 20-30 lbs as needed (infrequent requirement)
Office management or administrative experience is a plus

Top 3 Skill Sets:
Tech-savvy and quick to learn new systems and applications
Proficient in Google Workspace, Excel, and other online productivity tools
Strong organizational and administrative skills with the ability to manage multiple priorities effectively

Experience Level

Entry Level

Job Type & Location
This is a Contract position based out of Reston, VA.
Pay and Benefits
The pay range for this position is $28.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Reston,VA.
Application Deadline
This position is anticipated to close on Sep 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.