Patent Administrative Assistant

Accountabilities:

- Prepare required U.S. patent filing documents for attorney or patent agent review and signature, carefully proofreading all materials to ensure accuracy and compliance before submission.

- Review assigned attorney dockets proactively, prepare required formality documents, and ensure filings are completed accurately and within applicable deadlines.

- Prepare office action response shells, including appropriate rejection and objection subheadings and the current claim set, to support efficient prosecution workflows.

- Manage client reporting workflows and coordinate required updates to ensure reporting activities are completed accurately and on schedule.

- Liaise with foreign filing and prior art management teams as needed to coordinate information and maintain continuity across patent matters.

- Coordinate the ordering of formal drawings, sequence listings, and other required materials from external vendors when necessary.

- Maintain and update virtual patent files, ensuring records are complete, accurate, organized, and readily accessible.

- Perform general office administrative duties as needed and remain available for overtime when required to meet business and filing demands.

Requirements:

- Minimum of 5 years of relevant U.S. patent filing experience , with demonstrated knowledge of patent prosecution procedures and filing requirements from initial applications through post-grant filings.

- Previous experience managing patent dockets is required, with the ability to proactively monitor deadlines, documentation, and filing obligations.

- Strong organizational and time-management skills, with exceptional attention to detail and a consistent focus on accuracy.

- Ability to manage multiple tasks and changing priorities efficiently in a fast-paced environment while maintaining high-quality work.

- Strong team orientation combined with the ability to work independently, exercise sound judgment, and maintain productivity in a remote setting.

- Excellent written and verbal communication skills, with the ability to interact professionally and effectively with attorneys, colleagues, vendors, clients, and other stakeholders.

- Advanced computer skills and established proficiency with Microsoft Word and Excel ; experience with patent-specific systems is preferred.

- Bachelor’s degree or equivalent professional experience is required.

- Candidates must reside in an eligible U.S. location, currently including AZ, CA, CO, CT, DC, FL, GA, IL, IN, MA, MD, ME, NH, NJ, NY, PA, TN, TX, UT, VA, or VT , subject to change.

- Candidates must be willing and available to work overtime when necessary to meet the demands of the position.

Benefits:

- Competitive salary range of $76,700–$105,500 USD , commensurate with relevant experience and qualifications.

- Remote-eligible working arrangement offering flexibility for eligible employees.

- Opportunity to work in a professional, collaborative, and dynamic environment supporting sophisticated patent prosecution matters.

- Competitive compensation and benefits package.

- Opportunities for career development, mentorship, and professional growth.

- Collaborative culture with opportunities to work alongside experienced legal and business services professionals.

How Jobgether works:
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
 Why Apply Through Jobgether? 
 
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
 
 
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