FLEX Program Assistant - Bucharest, Romania

Bucharest, Romania | Full-Time | Fixed-Term Contract (1 Year)

Extension possible based on performance, organizational needs, and funding availability.

Application Deadline: September 30, 2026

Expected Start Date: October 15, 2026

POSITION SUMMARY: American Councils for International Education seeks a motivated Program Assistant to support the implementation of the Future Leaders Exchange Program (FLEX). Based in Bucharest, the Program Assistant will work under the supervision of the Executive Director, American Councils Romania, and collaborate closely with program managers in Washington, DC, U.S. Embassy representatives, schools, alumni, and other program partners to support the successful delivery of program activities nationwide.

Reporting Lines:   Reports to the Executive Director, American Councils Romania, and maintains a secondary reporting relationship with Program managers in Washington, DC

KEY RESPONSIBILITIES:

Support for FLEX Program Implementation:

- Assist with nationwide student recruitment and selection activities for the FLEX Program.

- Support the organization of testing sessions, interviews, orientations, and participant travel logistics.

- Maintain participant records, applications, and program databases.

- Assist with visa-related processes and communication with participants and their families.

- Provide administrative and logistical support to participants before, during, and after their exchange experience.

- Support communications with schools, local partners, alumni, and Washington, DC-based staff

Program Outreach and Communications:

- Support social media, communications, and program promotion efforts.

- Conduct outreach to schools, educational institutions, and partner organizations across Romania.

- Prepare informational, recruitment, and promotional materials

Other Responsibilities:

- Support local marketing, communications, and outreach initiatives.

- Coordinate alumni events and encourage participation in grants, leadership initiatives, and community engagement activities.

- Assist with budget preparation, expense tracking, financial reporting, and payment processing.

Qualifications

Required:

- Bachelor's degree (completed or expected within the current academic year) or equivalent professional experience.

- Excellent written and verbal communication skills in Romanian and English.

- Strong relationship-building, organizational, and problem-solving skills, with the ability to work independently, manage multiple priorities, take initiative, and adapt to a dynamic environment.

Preferred:

- Experience working in international, NGO, educational, or multicultural environments.

- Experience managing social media campaigns and digital communications.

- Familiarity with U.S. government-funded exchange programs is an asset.

American Councils is committed to providing employment opportunities for all individuals, in accordance with current federal regulations. Our focus is on ensuring that all individuals have equal access to employment and advancement opportunities based on merit.

American Councils’ commitment to employment opportunity is driven by federal requirements, including Section 503 of the Rehabilitation Act (supporting individuals with disabilities) and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) (protecting covered veterans). We also ensure our employment practices comply with all applicable regulations, including E-Verify requirements for work eligibility. We are dedicated to fostering a workplace where all individuals have the opportunity to succeed and grow, in full compliance with federal law.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION:

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.