Executive Assistant

We are seeking a talented and highly motivated Business Partner Executive Assistant who has a demonstrated ability to provide top notch operational and administrative support to primarily the CEO, CFO, and COO. Our ideal candidate is a team player who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, resourceful, and efficient. You exercise sound judgment in a variety of situations, have strong written and verbal communication skills, impeccable organization and attention to detail, and the ability to maintain balance among competing priorities.

Responsibilities:

Executive Support & Operations

- Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.

- Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.

- Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.

Board, Investor, and Leadership Materials

- Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.

- Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.

Meeting Excellence

- Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and escalate risks.

- Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.

Cross‑Functional Coordination

- Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.

- Partner with Marketing/Comms to ensure brand‑compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.

Process & Tools

- Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.

- Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.

Confidentiality & Compliance

Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications

Qualifications

Required

- 5–7+ years of experience as an Executive Assistant (supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment).

- Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.

- Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.

- High integrity, sound judgment, and ability to manage confidential information.

- Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.

- Setup Executive Sponsor check-ins

- Background supporting multiple executives simultaneously; process improvement or project coordination experience.

Competencies

- Anticipation & Ownership: Proactive problem‑solver who sees around corners and closes loops without being asked.

- Communication Excellence: Clear, concise, executive‑level writing and interpersonal presence; adept at summarizing and escalating.

- Organization & Detail: Meticulous with calendars, logistics, and artifacts; strong version control and documentation discipline.

- Speed & Adaptability: Thrives in dynamic priorities and tight deadlines; maintains composure and quality.

With over 20 years in business, LightEdge offers a full stack of best-in-class IT services delivering flexibility, security, and control. Our solutions include premier colocation across seven purpose-built data centers spanning Des Moines, IA, Kansas City, MO, Omaha, NE, Austin, TX, and Raleigh, NC, industry-leading private Infrastructure as a Service (IaaS) and cloud platforms, and the top global security and compliance measures. Our owned and operated facilities, integrated DR solutions, and premium compliant cloud choices make up a true Hybrid Cloud Solution Center. LightEdge annually undergoes third-party audits for ISO 20000-1, ISO 27001, HIPAA, PCI-DSS 3.2, and SSAE 18 SOC 1 Type II, SOC 2 Type II and SOC 3.