Payroll Tax Consultant

Job Title: Payroll Tax Consultant Job Description The Payroll Tax Consultant plays a key role in ensuring accurate, compliant, and timely payroll tax processing across a complex multi-entity environment. This position focuses on researching and resolving payroll tax notices and discrepancies, managing tax payments and filings for multiple FEINs, and supporting quarter-end and year-end activities. Responsibilities

- Research and resolve payroll tax notices, discrepancies, and compliance-related issues to ensure accurate reporting and adherence to regulatory requirements.
- Manage payroll tax payments and filings across multiple FEINs, ensuring timely submission and proper allocation of tax liabilities.
- Perform payroll tax reconciliations and analyze taxable wage calculations to identify and correct variances.
- Review garnishments, wage attachments, and related payment requests to ensure proper setup, calculation, and remittance.
- Provide guidance on complex payroll scenarios and regulatory requirements, acting as a subject matter expert for payroll tax and compliance questions.
- Support quarter-end and year-end payroll processing activities, including tax reconciliations and reporting.
- Assist with day-to-day payroll operations in a multi-entity environment, helping to maintain accurate and timely payroll cycles.
- Support payroll processing for more than 50 locations operating under separate FEINs, ensuring consistency and compliance across entities.
- Manage ACH file submissions, positive pay files, and other banking-related payroll activities to support secure and efficient payment processing.
- Research and resolve outstanding payroll issues while ensuring timely payroll delivery to all locations.
- Partner with site-level HR, payroll, and benefits staff to address escalated payroll matters and provide clear, solutions-focused support.
- Support the organization’s transition to UKG Pro, including activities related to the planned system go-live.
- Assist with parallel payroll testing, validation, and reconciliation to confirm data accuracy and system readiness.
- Troubleshoot payroll system issues and help identify process improvements that enhance efficiency and compliance.
- Collaborate with payroll, HR, and systems teams to ensure a smooth implementation of UKG Pro and alignment of processes.
- Provide recommendations regarding payroll treatment of special payments, grants, and unique compensation scenarios, ensuring appropriate tax handling.
- Help stabilize the payroll function during staffing transitions and organizational changes, including acquisitions and entity consolidations.
- Document payroll and payroll tax processes and support knowledge transfer across the payroll team to promote consistency and continuity.

Essential Skills

- Strong expertise in payroll tax, including research, reconciliation, and resolution of tax notices and discrepancies.
- Hands-on experience managing payroll tax payments and filings across multiple FEINs in a multi-entity environment.
- Proficiency in analyzing taxable wage calculations and performing detailed payroll tax reconciliations.
- Experience reviewing and administering garnishments, wage attachments, and related payment requests.
- Ability to provide guidance on complex payroll scenarios and regulatory requirements, serving as a subject matter expert.
- Experience supporting quarter-end and year-end payroll processing, including tax reporting and reconciliation.
- Demonstrated capability in day-to-day payroll operations for multiple locations and entities.
- Experience with ACH file submissions, positive pay files, and banking-related payroll activities tied to payroll processing.
- Strong problem-solving skills for researching and resolving outstanding payroll issues while maintaining timely delivery.
- Experience partnering with HR, payroll, and benefits teams to resolve escalated payroll matters.
- Practical experience with UKG Pro or similar enterprise payroll systems, particularly in implementation, testing, and troubleshooting.
- Ability to perform parallel payroll testing, validation, and reconciliation during system transitions.
- Ability to recommend appropriate payroll treatment for special payments, grants, and unique compensation arrangements.
- Strong documentation skills to capture processes and support knowledge transfer across the payroll team.

Additional Skills & Qualifications

- Experience working in a multi-entity organization with numerous locations and separate FEINs.
- Experienced in supporting payroll functions through organizational changes such as acquisitions and entity consolidations.
- Experience contributing to system implementations and process improvement initiatives within payroll operations.
- Comfort working as a high level resource and advisor to cross-functional teams, including HR and systems groups.
- Strong communication skills to explain complex payroll tax and compliance concepts to non-technical stakeholders.
- High attention to detail and accuracy when handling tax calculations, filings, and reconciliations.
- Ability to work independently while collaborating effectively with distributed teams.
Job Type & Location
This is a Contract position based out of Minneapolis, MN.
Pay and Benefits
The pay range for this position is $40.00 - $55.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Minneapolis,MN.
Application Deadline
This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.