About this role
We are seeking a reliable and organized Administrative Clerk to support daily operations at our waterfront cold storage facility in Taunton, Massachusetts . This position will handle inbound and outbound shipments , maintain accurate records, coordinate with drivers and warehouse personnel, and ensure all shipping and receiving paperwork is completed accurately and on time.
Key Responsibilities
- Process and document all inbound and outbound shipments.
- Receive and verify bills of lading, delivery documents, and shipping paperwork.
- Prepare paperwork and documentation for outgoing loads.
- Schedule and coordinate truck appointments.
- Check drivers in and out and communicate loading/unloading instructions.
- Verify product information, pallet counts, quantities, and shipment details.
- Enter shipment and customer information accurately into computer systems.
- Communicate with warehouse personnel regarding receiving, loading, and unloading.
- Maintain organized files and records for all inbound and outbound activity.
- Assist with inventory and product tracking.
- Identify and report shipment discrepancies, damaged products, or missing paperwork.
- Answer phones and emails and assist customers, drivers, and vendors.
- Prepare daily reports and assist management with administrative duties.
Follow all company safety, security, and cold-storage procedures
Qualifications
- High school diploma or equivalent preferred.
- Previous experience in warehouse administration, shipping/receiving, logistics, or transportation preferred.
- Strong computer and data-entry skills.
- Experience with Microsoft Office and Excel is a plus.
- Excellent attention to detail and accuracy.
- Strong communication and organizational skills.
- Ability to multitask in a fast-paced environment.
- Bilingual English/Spanish is a plus.
- Ability to work in a refrigerated/cold-storage environment when required.
Work Schedule
Monday–Friday, 7:00 AM–3:30 PM
Reliable attendance is required. Occasional overtime, weekends, or schedule adjustments may be necessary based on business and shipment needs.