Accounting Admin

Job Title: Accounts Payable Analyst Job Description
We are seeking a smart and motivated individual to join our team as an Accounts Payable Analyst. The role involves ensuring timely processing of accounts payable data for both government contracts and commercial business. You will also research invoice discrepancies and assist with monthly accounts payable close as required.
Responsibilities
- Scan all USPS mail into the document retention system for processing.
- Manage shared email boxes and workflow queues efficiently.
- Reconcile vendor statements, handling 80% of the workload, and process purchase orders for 50 invoices per day manually.
- Conduct a 3-way match by consulting original purchase orders and communicating with vendors and buyers.
- Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
- Execute 3-way, 2-way, or non-PO standard processes for invoice processing.
- Review vendor statements as assigned by management.
- Process expense reports as required.
- Ensure adequate and continuous internal controls for all assigned activities.
- Establish and maintain productive cross-functional business relationships.
- Maintain professional competence, knowledge, and skills necessary for satisfactory performance.
- Ensure payments are processed within policy and validation.
Essential Skills
- Experience in accounts payable, invoicing, and vendor statement reconciliation.
- Proficiency in Excel.
- Ability to perform a 3-way match.
- Strong attention to detail and accuracy.
- Experience dealing with internal and external customers.
Additional Skills & Qualifications
- APS - Accredited Payables Specialist certification is preferred.
- 2-5 years of relevant experience, with a focus on high-volume processing.
- High school diploma is sufficient.
Work Environment
This is a temporary-to-permanent position, with an initial duration of 4-6 months, and the potential for full-time employment. The role is 100% onsite at our Corporate HQ, which features a beautiful open-concept design with abundant natural light and greenery. The office observes social distancing and mask protocols. Enjoy daily hot breakfast and lunch in our on-site café. The diverse team environment is supportive and fun, making it a great place to work and advance your career.
Job Type & Location
This is a Contract to Hire position based out of Wood Dale, IL.
Pay and Benefits
The pay range for this position is $24.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wood Dale,IL.
Application Deadline
This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.