About this role
Construction Bookkeeper (Buildertrend)
Company: Virtual Construction Assistants
Schedule: Full-Time | Monday–Friday | US hours
Job Overview
We are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. This role requires hands-on experience with Buildertrend , construction bookkeeping, and vendor/subcontractor billing. The ideal candidate is trustworthy, takes ownership of their responsibilities, and can work independently while collaborating effectively with a small team.
Key Responsibilities
- Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend
- Review invoices and billing documents for accuracy, completeness, and proper project allocation
- Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings
- Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing, including preparing vendor and subcontractor payments
- Maintain accurate vendor records, including W-9s, Certificates of Insurance (COIs), and contact information
- Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status
- Reconcile vendor accounts and resolve outstanding balances or discrepancies
- Assist the existing accountant with payroll preparation and month-end closing activities
- Perform general administrative and financial tasks as needed within Buildertrend and other company systems
Qualifications
- Proven bookkeeping or accounting experience in the construction industry
- Buildertrend experience is required , including hands-on experience entering and managing financial information within the platform
- Working knowledge of QuickBooks and how it integrates with Buildertrend
- Proficient in Microsoft Office/Microsoft 365 , particularly Excel
- Strong attention to detail and a high level of accuracy
- Extremely organized and able to manage multiple tasks efficiently
- Honest, trustworthy, and able to handle financial information with discretion
- Self-starter who can work independently with minimal supervision
- Strong communication and problem-solving skills
- Able to work effectively within a small team and take ownership of the role
- Spanish bilingual skills are a plus , but Buildertrend experience and software knowledge are the priority
Additional Requirements
- Stable internet connection
- Professional home workspace
- Availability during US working hours
- Experience with Dropbox and/or SharePoint is a plus