Administrative Assistant to Operations and Finance Departments

Job Overview:

Our Operations and Finance Departments purpose is to provide administrative and operational support to our staff, volunteers, members and guests for the purpose of making and growing followers of Jesus. The Administrative Assistant position to the Operations and Finance will provide administrative support to these departments. This position helps ensure efficient execution by these departments by helping with administrative processes, coordinating, communications and maintaining accurate records.

Duties and Responsibilities:

A. General Finance Responsibilities

- Offerings:

Record and process all weekly contribution revenues offerings, including special offerings (including Harvest and Renew.)

- Troubleshoot contribution questions (including contribution statement requests), making corrections to statements as necessary.

- Process online refunds.

- Prepare weekly and Monthly campus contribution report for Executive Office.

- Prepare check requests for 501 (c)3 organizations and others.

- Take weekly deposits to the bank.

- Send memorial and stock gift letters.

- Cross train in Ramp to be back up for accounts payable when necessary.

B. General Operations Responsibilities

- Greet/direct visitors coming into Finance office to the appropriate person.

- Code invoices for Operations Director and Facilities Director and send to Ramp.

- Maintain accounts payable, assuring all payable records and documentation are in proper order, and assisting in maintaining the Facilities Dept. budget.

- Prepare correspondence, memorandums, forms, manuals, requisitions, reports and presentations for the Operations Director and other Operations department staff.

- Compile, maintain, and file all reports, records, and other documents as required including preventative maintenance data and work orders.

- Assist in the preparation of formal bid processes.

- Receive service calls in a friendly manner.

- Assist with organizing and maintaining event scheduling software.

C. Other Responsibilities

- Special Projects as requested.

- Attend department and church staff meetings.

- Provide occasional administrative support to other Operations team as needed.

- Perform all other duties as assigned.

Qualifications

Skills Required:

- Proficient and accurate keyboarding, data entry, word processing and file maintenance skills.

- Knowledge of correct English usage, grammar, spelling, and punctuation.

- Knowledge of basic bookkeeping principles.

- Knowledge relevant to a construction office performing technical tasks and/or assisting with technical and general tasks.

- Ability to use software to develop spreadsheets and databases.

- Ability to prioritize workflow to address the multiple needs of the supervisor or department.

- Ability to multi-task numerous complex administrative activities.

- Strong organizational, communication, and interpersonal skills.

Spiritual Gifts:

- Administration

- Service

Physical Requirements:

This position requires sitting, walking, bending, stooping, twisting and lifting up to 20 pounds or more as needed to fulfill job duties and requirements.