Human Resources Generalist (Full Time)

The mission of On Your Mark is to provide innovative and comprehensive community-based service to people with intellectual and developmental disabilities across their lifespan.  We are committed to helping each individual experience the highest quality of life possible by providing person-centered programs that promote community and social inclusion, health and fitness, daily activity participation, independence, self-empowerment, and productivity.

Gain experience for career development in multiple fields including Education, Social Services, and Healthcare!

Full-time employees may be eligible for the following:

- Health Benefits including optional Medical, Dental, and Vision coverage for you and your dependents

- Medical FSA and Dependent Care Account

- Partial Medical deductible reimbursement

- 401(k) with Safe Harbor match

- Generous PTO

Job Overview:

The Human Resources Generalist is responsible for supporting and administering a wide range of human resources (HR) functions, including recruitment, onboarding, employee relations, benefits administration, performance management, compliance, training, and HR policy implementation. The HR Generalist serves as a resource for employees and managers, helping to foster a positive, compliant, and productive work environment while supporting organizational goals.

Responsibilities include:

- Immediately report any incidents or suspected incidents of abuse and/or neglect to a supervisor.

- Ensure compliance with all employee-related OPWDD and New York State Justice Center regulations.

- Support recruitment, onboarding and orientation activities.

- Respond to employee inquiries.

- Assist with performance management.

- Support engagement and retention initiatives.

- Support benefits related processes.

- Participate in employee leave request process, i.e: FMLA, NY DBL, NY PFL, Workers Compensation, etc.

- Support policy implementation.

- Ensure compliance with applicable Federal, State, and local labor laws and regulations.

- Support On Your Mark training programs including participating in training and maintaining records.

- Participates in administrative staff meetings and attends other meetings and seminars.

- Maintain HRIS data.

- Generate HR reports.

- Attend all required training courses and certifications, including OPWDD in-service sessions.

- Notify supervisors in advance of absences or lateness to ensure appropriate coverage and participant safety.

- Maintains all employee and applicant documentation as dictated by governing agencies.

- Maintains employee personnel files.

- Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.

- Supports recruitment efforts, new-employee orientations; onboarding processes and form completion.

- Participate in HR related projects throughout the year, including Annual Benefits Open Enrollment, 401k enrollment, New Employee Orientation, etc.

- Assists in the Review of all HR related documents, forms, manuals, processes etc. to ensure all are accurate, in compliance and updated regularly. Maintain compliance with federal and state regulations concerning employment.  Develop human resources related communications.

- Interface with agency employees and prospective employees in a professional manner.

- Examine employee files to answer inquiries and provide information to authorized personnel.

- Resolve issues with payroll system.

- Perform other duties as assigned to ensure safety, quality, and compliance.

Qualifications

Physical Requirements:

- Work is often performed in an office environment and requires the ability to operate standard office equipment and keyboards.

- Prolonged periods sitting, standing, walking and frequently pulling, pushing, and bending.

- Must be able to endure long hours of continuous work.

- Physical effort required by the job includes standing, stooping, pulling, pushing, and lifting up to 40 pounds.

Competencies:

- Job Knowledge – Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments, requires minimal supervision displays understanding of how job relates to others; uses resources effectively.

- Use of Technology – Demonstrates required skills, adapts to new technologies; uses technology to increase productivity.

- Customer Service – Manages difficult or emotional employee situations; responds promptly to their needs; responds to requests for service and assistance; meets commitments.

- Communications – Expresses ideas and thoughts verbally; exhibits good listening and comprehension; keeps others adequately informed; speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

- Written Communication – Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively; able to read and interpret written information.

- Diversity – Shows respect and sensitivity for cultural differences.

- Ethics – Treats people with respect; keeps commitments; inspires trust of others; works with integrity and principles; upholds organizational values.

- Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organizations goals and values. Ability to foster and maintain positive working relationships with all.

- Adaptability – Adapts to changes in the work environment, manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

- Attendance/Punctuality – Is consistently at work on time; ensures work responsibilities are covered when absent; arrives at meeting and      appointments on time.

Knowledge, Skills, and Abilities:

- Knowledge of employment laws; HRIS experience; strong communication, organization, and problem-solving skills.

- Self-directed, flexible, and motivated, with the ability to manage responsibilities independently while adapting to changing needs.

- Good computer skills, including the ability to learn new software applications and teach staff new software applications.

- Proficiency with Microsoft Office, particularly Microsoft Word and Microsoft Excel preferred.

- Must be able to maintain confidentiality.

- Team-focused, confident, and professional.

Education and Requirements:

- High School Diploma or GED required.

- Bachelor's degree in Human Resources, Business Administration, or related field preferred.

- 2-5 years of HR experience.

- SHRM-CP, SHRM-SCP, PHR, or similar certification; healthcare, nonprofit, behavioral health, or human services experience preferred.

- Willing and able to work flexible work schedule, including evenings, weekends, and holidays as necessary and as assigned.

- Available on call, evenings, weekends, and holidays.

- Valid Driver’s License preferred.

Reports to: 
Manager, Human Resources
Assistant Director, Human Resources
Director, Human Resources
Executive Administration