About this role
SUMMARY: The Corporate Receptionist/Office Administrator serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communications between customers and company staff and perform administrative duties.
DUTIES & RESPONSIBILITIES:
Responsibilities include, but are not limited to:
- Presents a professional and welcoming image of the company.
- Welcomes all site visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.
- Operates 2-line phone system for Corporate and Aviation businesses, ensuring that calls are answered and routed appropriately.
- Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
- Maintains inventory of office supplies; orders new supplies as needed.
- Manages communications related to facility operations.
- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.
- Provides clerical and administrative support to management.
- Always oversees and maintains reception area in a neat and orderly condition.
- Coordinates Corporate events and functions.
- Other duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
- High School diploma or GED.
- 1 years of administrative or clerical work experience.
- Excellent communication and interpersonal skills.
- Ability to promote a positive image of the company.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced environment.
- Basic understanding of administrative and clerical procedures and systems.
- Proficient with Microsoft Office Suite or related software.
PREFERRED REQUIREMENTS:
- Associates degree
- 2+ years of administrative or clerical experience.
- Bilingual: English/Spanish
OTHER :
- The selected applicant will be subject to a background check and drug testing.