Facilities Manager

U.S. Oral Surgery Management
500 E. John Carpenter Freeway, Suite 300 | Irving, Texas 75062

Summary:

As a dynamic and rapidly expanding organization, USOSM is in search of an exceptionally driven Facilities Manager to take charge of the day-to-day maintenance and facilities projects across our network of oral surgery practices throughout the United States. The ideal candidate must possess a thorough understanding of building systems, a proactive approach to preventative maintenance, adept vendor management capabilities, comprehensive project management experience, and a foundational knowledge of Capital Expenditure (CapEx) Planning.

It is imperative that the Facilities Manager excels in communication, effectively collaborating with Surgeons, field operations teams, and a diverse array of departmental stakeholders. This role demands a strategic focus on cost-effectiveness, steadfast commitment to upholding the high-quality standards that define our organization, and a persistent pursuit of operational excellence.

In this position, you will report directly to the Real Estate Director, playing a critical role in shaping the future of our facilities and contributing to the overall success of USOSM.

Essential Duties and Responsibilities:

- Develop and implement a proactive facilities management program:

Establish preventative maintenance schedules for all locations.

- Create and maintain a centralized database of facility information, including equipment inventories, warranties, and service records.

- Develop and implement standardized procedures for handling maintenance requests, repairs, and emergencies.

- Implement a system for tracking and managing key performance indicators (KPIs) related to facilities management.

- Manage day-to-day facilities operations:

Oversee the timely and efficient resolution of maintenance and repair issues across all locations.

- Manage relationships with vendors and contractors, ensuring quality service and competitive pricing.

- Respond to emergency situations, such as equipment failures, plumbing issues, storm damage, water intrusion and HVAC problems.

- Ensure compliance with all relevant safety regulations and building codes.

- Oversee renovation and construction projects:

Manage small renovation projects, including coordinating with contractors, obtaining permits, and ensuring adherence to budgets and timelines.

- Provide input and support for larger capital improvement projects.

- Develop and implement a capital planning strategy:

Conduct regular assessments of facility conditions to identify capital needs.

- Develop long-term capital plans for reinvestment in facilities, including budgeting and prioritization of tenant improvement projects.

- Manage insurance claims and mold remediation projects:

Coordinate mold remediation projects, ensuring compliance with environmental regulations and safety protocols.

- Other responsibilities:

Negotiate contracts with vendors and service providers.

- Manage facility budgets and expenses.

- Develop and implement sustainability initiatives.

- Stay abreast of industry best practices and emerging technologies in facilities management.

Qualifications:

- Education: Bachelor's degree in Facilities Management, Engineering, or a related field.

- Experience: 5+ years of experience in facilities management, with a proven track record of success in managing multiple locations. Experience in the dental/healthcare industry is a plus.

- Certifications: Certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) are highly desirable.

- Skills:

Strong understanding of building systems, including HVAC, plumbing, electrical, and fire safety.

- Excellent project management skills.

- Proven ability to manage budgets and negotiate contracts.

- Strong communication, interpersonal, and problem-solving skills.

- Proficiency in computer applications, including facility management software and Microsoft Office Suite.

- Other Requirements:

Ability to travel extensively to various locations.

- Valid driver's license and reliable transportation.

This role will require travel to our nationwide network of Oral Surgery Practices. Up to 50% Travel.