Project Coordinator

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

Job Description

Project Coordinator

Department

Engineering & Design

Reports To

Project Manager / Discipline Lead

Location

Abu Dhabi, UAE

Job Purpose

The Project Coordinator supports the planning, coordination, execution, and delivery of engineering and infrastructure projects. The role acts as a central point of coordination between project managers, multidisciplinary design teams, clients, contractors, and authorities to ensure projects are delivered on schedule, within scope, and in compliance with company quality standards.

Key Responsibilities

Project Coordination

- Support Project Managers in planning and executing engineering and industrial building projects.

- Coordinate project activities across multidisciplinary engineering teams.

- Track project schedules, deliverables, milestones, and action items.

- Monitor progress against approved project plans and timelines.

- Assist in the preparation and maintenance of project execution plans.

Documentation & Reporting

- Maintain project records, correspondence, and technical documentation.

- Ensure proper document control and version management.

- Compile technical reports, project status reports, and presentations.

- Assist in preparing project close-out documentation.

Communication & Stakeholder Management

- Organize and coordinate project meetings, workshops, and reviews.

- Prepare meeting agendas and minutes of meetings (MoM).

- Follow up on action items and ensure timely closure.

- Facilitate communication between internal departments, clients, contractors, consultants, and authorities.

Project Controls Support

- Assist in tracking project schedules, resource allocation, and project performance.

- Support risk identification and issue tracking activities.

- Monitor project deliverables and report potential delays or constraints.

- Maintain project dashboards and progress indicators.

Proposal & Business Support

- Support proposal preparation and bid submissions.

- Coordinate inputs from various engineering disciplines.

- Assist in compiling technical and commercial documentation.

- Ensure submission requirements are met within specified deadlines.

Quality & Compliance

- Ensure compliance with company Quality Management System (QMS) procedures.

- Support adherence to project governance requirements.

- Maintain accurate project documentation in accordance with company standards.

- Assist with audits and quality reviews when required.

Qualifications

- Bachelor's Degree in Engineering, Project Management, Business Administration, or a related field.

- Certification in Project Management (PMP, CAPM, PRINCE2) is an advantage.

Experience

- 2 to 5 years of experience in project coordination, engineering support, or project administration.

- Experience in engineering consultancy, infrastructure, industrial, or building projects preferred.

- Familiarity with multidisciplinary engineering environments is advantageous.

Skills & Competencies

- Excellent organizational and coordination skills.

- Strong communication and interpersonal abilities.

- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

- Experience with project management tools such as MS Project, Primavera, or similar.

- Strong document control and reporting skills.

- Ability to manage multiple priorities and work under deadlines.

- Attention to detail and problem-solving capabilities.

Key Performance Indicators (KPIs)

- Timely coordination of project deliverables.

- Accuracy and completeness of project documentation.

- Effective closure of meeting action items.

- Compliance with quality management procedures.

- Support in achieving project milestones and deadlines.

If you have any questions please contact Gelson Dsouza ([email protected]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

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