Fleet Administrator

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Fleet Administrator

Bristol Depot - Cabot Park, Industrial Estate, Avonmouth, Bristol, BS11 0YW

Monday to Friday | 8:00am - 4:00pm

We are looking for an organised and proactive Fleet Administrator to join our Bristol Depot team. This is a key role supporting the day-to-day operation of our fleet, ensuring vehicle compliance, maintenance planning, and administration activities are completed accurately and on time.

This opportunity would suit someone with previous experience working within a transport, fleet or logistics office environment who understands the demands of a fast-paced operation. You'll be confident using IT systems, highly competent in Microsoft Excel , and able to remain calm and professional when working under pressure.

Benefits

- Competitive salary

- Up to 3% bonus

- 2x Life Assurance

- 25 days holiday (inclusive of bank holidays)

- Access to Perk box, offering discounts on holidays, shopping, lifestyle benefits and much more

- Option to buy and sell annual leave.

- Career development and progression opportunities

- Access to a range of learning and development programmes

What You'll Be Doing

- Maintaining fleet compliance records and ensuring inspection schedules are up to date.

- Updating outstanding inspection trackers and attending daily compliance calls.

- Producing and maintaining depot reporting, including daily reporting.

- Scanning, uploading and filing inspection, maintenance and compliance documentation.

- Managing vehicle and trailer service schedules in line with Operator Licence requirements.

- Planning and booking MOTs, LOLER inspections, F-Gas testing and other statutory checks.

- Updating digital maintenance planners and ensuring all fleet records remain accurate.

- Chasing outstanding compliance paperwork from third-party providers.

- Raising purchase orders, recording costs accurately and ensuring correct cost centre allocation.

- Supporting invoice approval processes through SAP.

- Managing defect records and supporting fleet maintenance activities.

- Arranging repairs with external suppliers and coordinating breakdown responses during working hours.

- Maintaining waste management records and ensuring environmental compliance is met.

- Liaising closely with Transport, Garage and Operations teams to support fleet availability.

- Supporting Health & Safety activities, including safety sweeps and monthly meetings.

- Ensuring all legal, compliance, environmental and health & safety obligations are adhered to at all times.

What We're Looking For

- Previous experience within a transport, fleet, logistics or workshop administration environment .

- Strong IT skills, including a good working knowledge of Microsoft Excel .

- Experience of handling compliance documentation and maintaining accurate records.

- Excellent communication skills with the ability to build strong working relationships.

- Highly organised with strong attention to detail.

- Able to prioritise workloads and meet deadlines in a busy operational environment.

- Comfortable working independently and taking ownership of tasks.

- Calm, resilient and able to perform effectively under pressure.

- Experience of SAP or similar systems would be advantageous, although not essential.

If you're an experienced administrator with a transport or fleet background and enjoy working in a fast-paced environment, we'd love to hear from you.

#hiring

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You can find out more about Müller and what it’s like to work for us by clicking here Careers at Müller UK & Ireland