Document Control Specialist

Furtado & Associates, Inc. is a dynamic consulting firm based in  Seattle  WA., specializing in innovative land surveying, geospatial services, construction management, and engineering solutions. We are a privately held firm working on a variety of community improving infrastructure projects throughout the Puget Sound region, including Sound Transit’s Link Light Rail Extensions, King County CSO program, and with various City and County agencies on utility,  port  and corridor projects. Our team currently has an opening for an experienced professional to fill the role of  Document Control Specialist . This is an excellent opportunity for the right individual to join an established, well  respected  and  community driven  organization.

If you  have 2-10 years of document control experience , excellen t  communication and  time management  skills, and  a focus on quality,  accuracy  and attention to detail ,  we encourage you to apply for this position.

Job Responsibilities:

This position will  be in an office  located  on the project site  in the Greater Seattle Area.  You  will  be   responsible for  providing  document control and other  project  support  services under the direction of the Office Engineer .

Job responsibilities will include but are not limited to:

- Maintain current Contract Plans by posting RFIs, field changes, and change notices.

- Document, track, and ensure resolution of all project correspondence between Construction Management Team, Contractor, Owner, Design Consultant, city, and other local agencies

- Organize and resolve all day-to-day project issues that may arise

- Review contractor’s payment request, calculate any necessary quantities to  validate  the amount requested, and ensure all documentation meets the Owner’s needs

- Manage  s ubmittal   p rocess.   Track and distribute for review by   other appropriate  party , work   plans,   shop   drawings, samples, test   reports,   and   other   data   submitted  by   the   construction contractor, for general conformance to the Contract Documents.

- Coordinate with Resident Engineer and Inspectors to  track and  log  all daily reports

- Preparing  correspondence, reports, and meeting minutes

- Provid ing  document control support  in accordance with  document control procedures including copying and filing documents,  receipt  and distribution of incoming and outgoing documents

- Enter ing  documents into the  p roject file and  maintaining  up to date,  accurate   logs  and other related duties

- Assist ing  in processing incoming and outgoing RFIs,  s ubmittals, and other related documentation

- Assist ing  in preparing  m onthly  r eports, and other special reports as requested by the  Office Engineer

- Collaborating  and communicat ing  with  other members of the project team  to ensure  the success of the project

Qualifications &  Requirements:

- 2 + years of  document control  experience  required , with  1 +  years  of Construction Administration experience  supporting engineers, inspectors and other technical staff  preferred

- Proficiency  in SharePoint  required

- Proficiency  in Microsoft Office (Excel, Outlook, Word)  required

- Proficiency  in PDF manager (Adobe Acrobat or Bluebeam)  required

- Proficiency  in Oracle Primavera Contract Management software a plus

- Outstanding  organizational ,  communication  and interpersonal  skills

- High school diploma or equivalent required ;   A ssociate’s  or B achelor’s  Degree  preferred

B enefit s  and Compensation :

We are a small business offering  large  business benefits, including competitive compensation (depending on experience) with medical, vision, dental, and life insurance, 401(k)  plan  (with company contributions), and paid vacation, sick leave, and holidays.

EEO Commitment:

Furtado  & Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin,  disability  or veteran status.