Accounts Payable Specialist

Job Description

Accounts Payable Specialist

Arlington, VA | Onsite | Full-Time

Position Overview

Crown Innovations is seeking a detail-oriented Accounts Payable Specialist to support the company’s Finance and Accounting operations. This position is responsible for full-cycle accounts payable activities, including invoice processing, vendor payments, account reconciliation, vendor record maintenance, and employee expense reporting.

The Accounts Payable Specialist will ensure accurate and timely financial record-keeping while maintaining strong vendor relationships and adhering to established accounting procedures, internal controls, and company policies.

The ideal candidate is highly organized, dependable, and detail-oriented, with strong accounting fundamentals and the ability to manage multiple priorities while maintaining a high level of accuracy. This individual must be comfortable working independently, communicating with internal and external stakeholders, and identifying and resolving discrepancies in a timely manner.

Key Responsibilities

Invoice Processing & Verification

- Receive, review, code, and enter vendor invoices into UNANET .
- Verify invoices for accuracy, appropriate documentation, coding, approvals, and payment terms.
- Identify and resolve invoice discrepancies, duplicate invoices, missing documentation, and other payment issues.
- Maintain accurate and complete accounts payable documentation and supporting records.

Payment Processing

- Schedule and process accounts payable checks in accordance with established payment terms.
- Ensure payments are processed accurately, timely, and in accordance with company policies and internal controls.
- Maintain payment records and supporting documentation.
- Assist with researching and resolving payment inquiries as needed.

Vendor Management

- Maintain accurate and current vendor records.
- Collect, review, and update W-9 documentation .
- Track vendor 1099 eligibility and maintain required supporting information.
- Communicate with vendors regarding payment status, billing discrepancies, missing documentation, and account questions.
- Support the establishment and maintenance of positive vendor relationships.

Reconciliation & Month-End Close

- Reconcile accounts payable sub-ledgers to General Ledger control accounts.
- Reconcile monthly vendor statements and investigate discrepancies.
- Support month-end and year-end closing activities related to Accounts Payable.
- Research and resolve outstanding balances, unapplied transactions, or other account discrepancies.
- Assist with maintaining accurate financial records and supporting schedules.

Employee Expense Reporting

- Review and process employee expense reports.
- Verify compliance with corporate travel and expense policies.
- Review receipts and supporting documentation for accuracy and completeness.
- Identify and communicate expense report discrepancies or missing documentation.
- Support timely reimbursement processing.

Financial & Administrative Support

- Assist the Finance and Accounting team with reporting, documentation, reconciliations, and special projects as needed.
- Maintain organized electronic and financial records in accordance with company policies.
- Support internal and external audit requests related to Accounts Payable.
- Assist with process improvement initiatives designed to improve accuracy, efficiency, and internal controls.
- Perform other related accounting and administrative duties as assigned.

Minimum Required Qualifications

- Associate or Bachelor’s degree in Accounting required.
- Minimum of two (2) years of direct Accounts Payable experience .
- Experience performing full-cycle Accounts Payable functions.
- Experience utilizing accounting software.
- Strong proficiency with Microsoft Excel .
- Demonstrated accuracy in financial data entry and record-keeping.
- Strong attention to detail.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet established deadlines.
- Strong written and verbal communication skills.
- Ability to independently identify and resolve discrepancies.
- Ability to maintain confidentiality when handling financial and proprietary information.

Preferred Qualifications

- Bachelor’s degree in Accounting.
- Previous experience with UNANET .
- Experience supporting a government contractor or other highly regulated organization.
- Experience with vendor management, W-9 documentation, and 1099 reporting.
- Experience reconciling Accounts Payable sub-ledgers to General Ledger accounts.
- Experience supporting month-end and year-end closing activities.
- Experience processing employee travel and expense reports.

Work Environment & Schedule

• Onsite position located in Arlington, Virginia
• Standard work schedule: Monday through Friday, 9:00 AM to 5:00 PM
• Professional office environment

The Accounts Payable Specialist will work closely with Finance, Accounting, Operations, employees, vendors, and other internal stakeholders.

This role requires regular use of accounting systems, Microsoft Excel, email, and other business applications in a professional corporate environment.

Compensation

Contracts & Programs Generalist: $45,000 to $55,000 annually

Compensation is determined based on experience, qualifications, internal equity, and business needs.

Crown complies with all applicable state and local pay transparency laws. The listed compensation range represents the good faith salary range for this position at the time of posting. Final compensation will be based on job-related factors.

Benefits

Crown offers a competitive benefits package including:

• Generous Paid Time Off (PTO)
• Comprehensive Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with Company Match
• Company Paid Life Insurance
• Tuition Reimbursement
• Employee Assistance Program
• Professional Development Opportunities

About Crown Innovations

Crown Innovations is a recognized leader in research, development, engineering, advanced integration, analytics, software, and strategic planning, with deep expertise supporting the modernization and continued evolution of the National Airspace System.

For more than 30 years, Crown has supported a diverse portfolio of government and commercial clients, including the Federal Aviation Administration, NASA, the U.S. Energy Information Administration, state and local governments, and commercial organizations.

As a prime contractor supporting high impact federal programs, Crown provides comprehensive capabilities across engineering, infrastructure modernization, lifecycle data management, modeling and simulation, software development, regulatory compliance, and emerging technologies.

Our employees play a direct role in advancing aviation safety, improving operational performance, modernizing critical infrastructure, and shaping the future of air transportation.

Crown has consistently been recognized as one of the best places to work in the Washington, DC metropolitan area and is committed to providing employees with opportunities to grow professionally while contributing to meaningful, mission driven work.

Compliance & Equal Opportunity

Persons unable to complete an online application should contact Crown HR for assistance at (703) 650-0663 ext. 3068.

As a government contractor, certain positions may require U.S. citizenship.

Crown is a VEVRAA Federal Contractor.  EOE: Disability/Vets.