About this role
Department: Human Resources / Talent Acquisition
Reports To: Corporate Recruiting Manager
Position Type: Full-Time/ On-Site
Position Summary
The Talent Acquisition Operations Specialist supports the day-to-day operations of the Corporate Talent Acquisition function, helping ensure an efficient, consistent, and positive recruiting and hiring experience across the organization.
This position will provide operational and administrative support throughout the recruiting lifecycle, including job postings, candidate management, interview coordination, pre-employment processes, reporting, recruiting systems, and onboarding handoff. The ideal candidate is highly organized, detail-oriented, comfortable working in multiple systems, and able to manage competing priorities in a fast-paced environment.
Essential Functions
- Support the Corporate Talent Acquisition team throughout all stages of the recruiting and hiring process.
- Create, review, and maintain job requisitions and postings, ensuring information is accurate and consistent.
- Post open positions to appropriate internal and external recruiting platforms.
- Monitor applicant flow and assist with candidate review and initial screening for assigned positions.
- Coordinate phone screens, interviews, and follow-up communication between candidates, hiring managers, and HR teams.
- Maintain accurate candidate statuses and recruiting activity within Workday.
- Assist with offer preparation, approval tracking, offer documentation, and candidate follow-up.
- Monitor outstanding recruiting and hiring tasks and follow up with appropriate stakeholders to prevent delays in the hiring process.
- Coordinate pre-employment requirements, including background checks, reference checks, and other required hiring documentation.
- Identify duplicate candidate profiles, system issues, or process discrepancies and partner with HRIS or appropriate teams to resolve them.
- Support the transition of candidates from recruiting through pre-hire and onboarding.
- Maintain recruiting trackers, reports, and other talent acquisition data.
- Assist with reporting related to open positions, time-to-fill, applicant activity, candidate pipelines, and other recruiting metrics.
- Help ensure job postings and recruiting practices comply with company standards and applicable pay transparency and employment requirements.
- Support sourcing initiatives through LinkedIn, Indeed, and other recruiting platforms as needed.
- Maintain consistent and timely communication with candidates throughout the recruiting process.
- Assist with recruiting projects, process improvements, system testing, and implementation of new Talent Acquisition tools or procedures.
- Partner with property HR teams and hiring managers to ensure recruiting processes are followed consistently across the organization.
- Provide additional administrative and operational support to the Corporate Human Resources and Talent Acquisition teams as needed.
Qualifications
- 2+ years of experience in recruiting, human resources, talent acquisition coordination, or a related administrative role preferred.
- Experience with an applicant tracking system or HRIS required; Workday Recruiting experience strongly preferred.
- Experience with recruiting platforms such as LinkedIn Recruiter and Indeed preferred.
- Strong organizational skills with the ability to manage multiple positions, candidates, deadlines, and priorities simultaneously.
- High attention to detail and accuracy, particularly when working with offers, compensation information, candidate records, and employment documentation.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating effectively with hiring managers, HR professionals, and corporate leadership.
- Ability to handle confidential information with discretion.
- Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
- Hospitality or multi-location recruiting experience is a plus.
Knowledge, Skills & Abilities
Successful candidates will demonstrate strong follow-through, urgency, problem-solving ability, and attention to detail. The role requires someone who can identify when a process is stalled, proactively follow up with the appropriate stakeholder, and help move hiring activity forward while maintaining a positive candidate experience.
The Talent Acquisition Operations Specialist should be comfortable learning recruiting systems and processes, troubleshooting issues, and working across multiple properties and departments in a fast-paced environment.
HRI is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements .