Accounts Payable Specialist

General Purpose:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for the credit union, ensuring timely and accurate processing of invoices, payments, and expense reports. This role supports the financial integrity of the organization while maintaining strong vendor relationships and adherence to internal controls and regulatory requirements. Additionally, this position will also assist the CAO and Assistant Controller in a variety of accounting and clerical functions as well as special projects as needed.

Essential Functions:

1. Process high-volume invoices, ensuring accuracy, proper approvals, and coding to the general ledger

2. Process of employee reimbursements

3. Process internal corporate card payments

4. Maintain and reconcile the vendor cash account for automatic payments

5. Prepare and execute weekly check runs, and ACH payments

6. Reconcile AP general ledger accounts daily

7. Prepare and maintain pre-paid schedule and prepare end of month entry

8. Maintain vendor records, including W-9s and payment terms

9. Prepare and submit 1099 filings

10. Reconcile vendor statements and resolve discrepancies in a timely manner

11. Monitor accounts to ensure payments are up to date and in compliance with policies

12. Respond to vendor inquiries and maintain positive relationships

13. Support internal and external audits by providing documentation and explanations

Other Duties:

1. Manage expired cashier checks

2. Settlement and reconciliation of ATM machines

3. Cash management for ATM cash orders

4. Settlement of daily ATM cash and check deposits

5. Assist with general ledger and cash reconciliations

6. Assist with daily branch settlement

7. Perform other duties as required

Qualifications

Job Requirements (Education/Experience):

1. High School Diploma or equivalent.

2. Associate or bachelor’s degree in accounting, Finance, or related field preferred

3. 1-3+ years of accounts payable or general accounting experience (financial institution experience a plus)

4. Strong understanding of accounting principles and internal controls

5. Experience with accounting software, and Microsoft Excel

6. High attention to detail and accuracy

7. Strong organizational and time management skills

8. Ability to work independently and collaboratively in a team environment