About this role
Position Overview
The Faculty Administrator supports the day-to-day administrative operations of Becker’s Faculty & Instruction team. Reporting to the Senior Faculty Coordinator, this role owns the transactional processes that keep faculty engagements running smoothly—invoicing, onboarding, contracts, scheduling, system access, and course-content administration—and collaborates with internal teams such as Curriculum, Product, Marketing, and Sales.
What You'll Do
- Manage the Faculty invoicing process (processing and approving invoices, responding to Accounts Payable inquiries, processing faculty travel expense reimbursements, and reminding managers to approve invoices)
- Approve invoices in the Faculty management system (FDM)
- Manage onboarding and offboarding for Becker Faculty
- Issue contracts and statements of work (SOWs) for Becker Faculty & Curriculum SMEs
- Maintain course content (slide decks, student handouts, recordings, live webcasts, on-site engagements, and rebroadcasts) in SharePoint and FDM
- Schedule input for CPE courses and Exam Review LiveOnline classes
- Assist with licensing and maintain faculty bios, state forms, and current faculty contact information
- Grant Faculty access to appropriate software (FDM, LMS, Qualtrics, Salesforce, etc.) and troubleshoot access issues
- Willingness to learn and work within new software applications and systems
- Openness to adopting AI tools and applying them to improve day-to-day work
- Process software license requests and renewals
- Maintain accurate records and support the Senior Faculty Coordinator with reporting and process improvements
- Additional duties as assigned
What You'll Need to Succeed
- Bachelor’s degree or equivalent experience
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office applications
- Demonstrated experience providing excellent and timely customer service
- Demonstrated experience coordinating a high-volume workload
- Strong attention to detail and organizational skills
Colibri Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.