CAPITAL COLLATERAL REGIONAL COUNSEL, MIDDLE- CLERICAL ASSISTANT - 21015655

Requisition No: 884102

Agency: Justice Administrative Commission

Working Title: CAPITAL COLLATERAL REGIONAL COUNSEL, MIDDLE- CLERICAL ASSISTANT - 21015655

Pay Plan: Capital Collateral

Position Number: 21015655

Salary: $45,000.00 - $50,000.00

Posting Closing Date: 12/31/2026

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The Office of the Capital Collateral Regional Counsel – Middle Region (“CCRC-M”) has an opening for a full-time records management position in Tampa, Florida. CCRC-M is an agency within the judicial branch of the state of Florida, similar to a public defender or a state attorney’s office. The CCRC-M is an all-capital unit, and represents each person convicted and sentenced to death in this state for the sole purpose of instituting and prosecuting collateral actions challenging the legality of the judgment and sentence imposed against such person in the state courts, federal courts in this state, the United States Court of Appeals for the Eleventh Circuit, and the United States Supreme Court.

Requirements : Applicants should have an education or background in records management. A background related to work in a law firm or government agency is preferred, but relevant experience in other fields such as medical records will be considered preferential as well. Additionally, familiarity with case management software such as CLIO, STAC, defenderDATA, LegalServer and other similar platforms is also preferred in a candidate, as well as possessing the technical acumen to navigate and manage such programs with little oversight.

Job Duties : The Records Manager is responsible for the oversight of all physical and digital records systems in the office and operates under the supervision of the Chief Operations Officer. This position serves as subject matter expert on capital post-conviction records for retention and processing, compliance, and disposition. This role also serves as oversight of records within an electronic document management system existing both within a case management system and in other digital records systems (such as, but not limited to, SharePoint, OneDrive, and networked shared drives). The Records Manager ensures that both digital and physical records remain accessible, accurate, and secure.

Salary/Benefits : This is a full-time, at-will position. The starting salary range is $45,000 to $50,000 and is commensurate with qualifications and previous experience in records management. Please note that salary is a portion of your total compensation, as benefits include health and life insurance as well as various supplemental plans; and paid annual leave, sick leave, and state-recognized holidays. Benefits also include retirement options such as an investment or pension plan.

How to Apply : Interested applicants shall submit a cover letter, resume, and references to Ehrin Saladino ( [email protected] ). PLEASE NOTE: Applications sent directly to People First will not be reviewed. Applications will be accepted until the position is filled.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.